Job Description

Our company\'s Business Service Centers (BSCs) are located across three regions (Americas, Europe, and Asia) and are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company\'s business divisions and markets.The Meeting Services Support Specialist is responsible for supporting the end-to-end meeting process preparation for congress meeting & sponsorship from meeting creation to closure. This including meeting creation, vendor creation/maintenance, PO creation, contract agreement preparation, meeting compliance review reconciliations and payments. The Meeting Services Support Specialist ensures adherence of compliances & control that are in line with all company\xe2\x80\x99s policies and guidelines related to meetings and congresses. and ResponsibilitiesPrimary responsibilities for this role include, but are not limited to, the following:

• Support the meeting compliance audits for these categories:

1. Meeting Execution,2. ITOV (Transfer of Value) Accuracy,3. Post Meeting Compliance and4. Meeting Closure.5. Pre-Meeting audits on DPSS & FCPA

• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process
• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
• Handle inquiries as needed
• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
• Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems
• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

QualificationsEducation:

• Bachelor\xe2\x80\x99s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
• Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in

• English and/or Mandarin
• Effective communication (internal & externally) skills both written and spoken in English

• Japanese/Korean language as advantage (able to speak, read & write)
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in finance
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong communication, interpersonal, and organization skills required
• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

Preferred:

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.
• Experience working in a Big 4 or similar audit environment preferred
• Ability to navigate through change or uncertainty
• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company
• Experience in a global environment setup

Current Employees applyCurrent Contingent Workers applySecondary Language(s) :QualificationsEducation:

• Bachelor\xe2\x80\x99s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration.
• Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in

• English
• Other language e.g., Mandarin, Japanese etc. will be added advantages.
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path.
• Strongly detail oriented & Process improvement orientation
• Good understanding and practical knowledge of processes in Finance, internal controls, compliance as well as financial business processes.
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Strong communication, interpersonal, and organization skills required.
• Meticulous & process improvement orientation
• Positive and proactive attitude, can-do mindset with problem solving and analytical skills.

Preferred:

• Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), Ariba, Service Now, CVENT, Veeva Salesforce
• Experience working in a Big 4 or similar audit environment preferred.
• Ability to navigate through change or uncertainty.
• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
• Experience in a global environment setup

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.Employee Status: RegularRelocation:VISA Sponsorship:Travel Requirements:Flexible Work Arrangements: Not ApplicableShift:Valid Driving License:Hazardous Material(s):Job Posting End Date: 11/25/2024*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

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