Job Description

Homlux

, a leading commercial interior design and build firm, was founded in 1995 inJohor Bahru, Malaysia. With nearly three decades of experience, we are now expanding our expertise to become an international brand, creating inspiring spaces that elevate living and commercial spaces alike.

We are looking for talented professionals who are ready to make an impact and grow with us.

Key Responsibilities

Payment Certificate & Progress Claim

Assist the Contract Department in preparing monthly payment certificates and progress claims for clients. Compile necessary supporting documents such as site measurements, work progress reports, and contract references. Ensure claims are accurate, complete, and submitted within the stipulated timeline. Maintain proper records of all payment certificates and claims for audit and reference.

Verification of Subcontractor Invoices

Check and verify subcontractor invoices against work orders, progress reports, and contract terms. Coordinate with the project team to confirm actual work completion and quality before processing payments. Highlight discrepancies or variations and follow up for clarification or correction. Ensure compliance with internal policies and contractual obligations.

E-Invoice Self-Billing

Support the e-invoice self-billing process. Prepare and review self-billing documentation to ensure accuracy and compliance with tax and statutory requirements. Keep up to date with regulatory changes related to invoicing and billing.

Other Responsibilities

Assist in maintaining an organized filing system for claims and invoices (both digital and hard copy). Provide administrative and reporting support to Contract department. Support audit preparation by ensuring all claim and invoice documents are accurate and retrievable. Perform other related duties as assigned by management.

Requirements

Diploma Business Administration, Office Management, or related field. Minimum 1-2 years of relevant working experience in construction, contract, or procurement functions (fresh graduates may also be considered). Strong attention to detail and ability to work with numbers accurately. Good knowledge of Microsoft Office (Excel, Word). Good communication and interpersonal skills for coordinating with internal teams and external vendors. Organized, reliable, and able to work within deadlines.

Key Competencies

Accuracy and attention to detail Strong analytical and problem-solving skills Integrity and accountability Ability to work independently and as part of a team Knowledge of construction contracts and billing practices (advantageous)
Job Type: Full-time

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

Cell phone reimbursement Free parking Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: In person