Job Description

Position : Contract Administration Senior Analyst (Contract Lifecycle Management Senior Analyst)Company Industry : Oil & GasWorking Hours : Following UK working hours (WFH: 3PM to 12AM/ WFO: 1PM to 10PM)Working Mode: Hybrid (3 Days WFO, 2 Days WFH)Working Location : Tower 5, Avenue 7, The Horizon, Bangsar South City, No. 8, Jalan Kerinchi, Bangsar South, Kuala LumpurWorking Duration: 24 months contract with PERSOLKELLYRemuneration : Basic Salary from RM10,000 to RM13,000 (based on qualification & education), statutory contribution & leave entitlementWHO CAN APPLY?

• Bachelor\'s degree in Business, Finance or Commerce.
• MCIPS/ISM qualification, or at stage of pre-qualification, desirable
• More than 4 years working experience in Contracting and Procurement in the energy sector (Upstream, Downstream, Digital and IT, Indirect, or Workplace).
• Has in-depth knowledge of Sourcing and contracting processes with knowledge and practical application experience in contract drafting, contract assurance and contract review and contract close out.
• Demonstrated experience in contract management activities such as Counterparty Due Diligence, Anti Bribery and Corruption (ABC) Certification with exposure/participation in contract audit.
• Knowledge of change management methodologies and financial/operational control practices with previous experience with continuous improvement tools and methodologies
• Fluent in English (Spoken and Written).
• Able to work in Europe/UK shift.
• Ability to communicate with varying stakeholder levels within the organisation, internal and external.
• Good interpersonal and communication skills required given diverse nature of operating landscape.
• Good influencing skills and the ability to motivate cross functional and diverse teams.
• Excellent problem-solving skills, analytical skills and ability to think outside the box.
• Role will require occasional hours outside of standard business hours - to join calls with overseas SMEs/Stakeholders.
• Personal time management skills and ability to meet individual and team deadlines.
• Contractually and commercially risk adverse.
• Experienced working in virtual teams.
• Agile Ways of Working.

The Contract Administration Senior Analyst will:

• Lead the planning and performance of GBS Sourcing and Contracting\'s Contract Management activities, including ensuring full compliance to the Contract Management Guidelines and Policies, Category Management Policy (CMP) and Ways of Working.
• Drive the process management improvements within the contract management discipline, including actively leading and/or participating in contract management standardisation, transformation and/or digitalisation projects.
• Continuously engage with the business units and service delivery teams to deliver consistent, simple and standardised contract management implementation.
• Support initiatives and projects to mitigate risk e.g. contract value leakage, risk management.
• Enhance contract management discipline competency and capabilities.

The Contract Administration Senior Analyst will maintain high standards of communication, impact analysis and evaluation of process changes within the contract management discipline. The Contract Administration Senior Analyst works collaboratively with Finance Procurement Teams, Sourcing & Contracting in GBS, GBS Contract Partner Team, Legal and other SMEs to deliver an optimal contract management approach in line with best practices.The ideal candidate has strong practical and application experience in contract management, sourcing and contracting of goods & services in the energy sector (Upstream, Downstream) knowledge and understanding of contracts and legal terms, solid business ethics, coupled with a strong commercial orientation and communication skills.General

• Manage and maintain the contract management policies, procedures, templates.
• Lead implementation of contract management activities, e.g. Supporting contract assurance and audit, manage contract expiry and contract close out activities.
• Drive continuous change as part of any new processes/ways of working implementation in collaboration with respective SMEs and/or stakeholders.

Process Standardisation

• Drive harmonisation of contract management processes across GBS Sourcing and Contracting; providing cross-divisional process standards.
• Drive integration with all other S2C business processes with the target of end-to-end optimisation.
• Coordinate with the process owners, GBS service delivery teams and SMEs to update and standardise contract management approach and templates where appropriate, share learnings and best practices, and ensure alignment with the end-to-end process objectives.
• Maintain and update a central contract management knowledge repository (including policies and procedures) and communicate effectively to practitioners.

Process Analysis & Continuos Iimprovement Opportunity Identification

• Engage in continuous dialogue with business and service delivery stakeholders to discuss priorities and approach to process enhancements, standardisation and simplification.
• Analyse the business needs and support development of contract management transformation/digitalisation projects.

Desirable Criteria

• Proven experience in managing contracts.
• Strong commercial orientation with appreciation for contractual obligations and risk management.
• Proven competency and experience in usage of Ariba, Compass or different ERP systems.
• Demonstrated capability in using or developing scope for dashboards e.g. Power BI.

Perform Day to Day Detailed Contract Management Activities:

• Execute Contractual Volume Discount / Buy back and associated rebates.
• Perform Contract Price Review.
• Support Contract Due Dilligence (CDD) activities.
• Support ABC certification of all HRAs
• Support Audit Activities.
• Perform PO Review before issuance/release.
• Perform Price Book Uploads and Updates.
• Execute Contract Expiry and Close Out.
• Support for Invoicing issues escalations.
• Any other Contract Management activities as required with the development and growth in Contract Management functional requirements.

OTHERS:

• Support in the migration of company contracts from the legacy system into ARIBA.
• Supports the objective of no compromise on safe and compliant operations, including OMS related standards.
• Identify opportunities and drive continuous improvements within the service line.
• Support in reviewing general terms and conditions and provide feedback to Procurement of any potential contractual or commercial risks.
• Contracts that contain any missing information and do not meet operational requirements should be flagged to practitioners.

Serious applicants can send your updated resume to Ashikin_Malihi@persolkelly.com
- Subject: Job application for Contract Administration Analyst
- Please also provide your expected salary and notice period
Short notice period preferred.
We thank you for your application \xf0\x9f\x98\x8a.Reference Number:Contact Details:ashikin_malihi@persolkelly.comProfession:Procurement and Supply Chain
Procurement & PurchasingCompany:PERSOLKELLY MalaysiaDate Posted:29/05/2024 4:49:00 PM

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