Learn and support end-to-end corporate secretarial work under close supervision. This role will support our Corporate Secretarial team with statutory records maintenance, SSM filings, document preparation, data entry and day-to-day client coordination to help the team meet internal SLAs and regulatory timelines. Training and mentorship will be provided.
Key Roles & Responsibilities
Maintain and update basic statutory registers and files/records.
Assist to prepare and submit SSM filings (MBRS/MyCoID) and track statuses.
Support routine company changes (incorporation/updates/strike-off docs, etc); prepare checklists for review.
Keep client folders and databases organised, accurate and audit?ready.
Coordinate simple document requests and basic regulator follow?ups.
Provide general administrative support to the Corporate Secretarial team/department.
Requirements
Currently pursuing (or recently completed) a Diploma or a Bachelor's Degree in Corporate Administration/Corporate Governance/ Law (LL.B.) or related field (MAICSA/ICSA/CGI student members are an added advantage).
Interest in Companies Act 2016, corporate governance and statutory compliance (prior exposure to SSM processes is an advantage).
Comfortable using Microsoft 365 (Word, Excel, Outlook) and eager to learn MBRS, MyCoID, and MyData-SSM.
Strong documentation discipline, accuracy and deadline management.
Proficient in both written and spoken in English & Bahasa Malaysia.
Willing and able to travel locally for submissions/collections when required.
Note: This is a corporate secretarial/corporate governance internship (not a general administrative or PA role).
Work Arrangements
Location:
Fully office-based in Kuala Lumpur, Malaysia
Working Hours
Monday to Thursday: 9:00 AM - 6:00 PM
Friday: 9:00 AM - 5:30 PM
What We Offer
Comprehensive training and support
Opportunities for career advancement within the company
Attractive remuneration commensurate with skills and experience
Convenient office location with easy access to public transport
How to Apply
If you believe your experience and skills align with the requirements of this role, we kindly invite you to submit your application.
Please email your updated Resume/CV and supporting documents to
careers@terra.my
with the subject line:
Application - Corporate Secretarial Intern
To ensure your application is processed promptly, kindly include the following:
A recent passport-sized photograph embedded in your resume or attached separately
Copies of all relevant academic certificates, transcripts, and professional qualifications
Job Type: Full-time
Pay: RM800.00 per month
Benefits:
Health insurance
Opportunities for promotion
Professional development
Ability to commute/relocate:
Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
How would you rate your English and Malay language proficiency?
English (Spoken): ? Basic ? Intermediate ? Advanced
English (Written): ? Basic ? Intermediate ? Advanced
Regarding your notice period - Are you able start immediately? IF Not - How long is your notice period? How many annual leave balances do you have left? (to reduce your notice period?)
What is your expected negotiable salary amount/range?
What is your last drawn salary amount?
what is your level of experience and knowledge of SSM filing procedures?
Have you worked with corporate secretarial software before? (Yes/No)
If yes, please specify the software used:
How proficient are you in the Companies Act 2016? (Beginner, Intermediate, Advanced) IF YES, please briefly explain your understanding:
Have you previously performed the following corporate secretarial tasks? (Select all that apply)
1.Company incorporation
2.Annual filing
3.Striking-off
4.Preparation of directors'/shareholders' resolutions
5.Share allotment and/or share transfers
6.Amendments to the company constitution
7.Updating and maintaining statutory records
8.Compliance reporting
Have you prepared compliance reports or presented compliance findings to management? (Yes/No)
Are you a member of and do you have a qualification or certification in MACS, ICSA and/or MAICSA?
(ICSA - Institute of Chartered Secretaries and Administrators & MAICSA - Malaysian Institute of Chartered Secretaries and Administrators) , MACS (Malaysian Association of Company Secretaries)
Work Location: In person
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