Job Description

Job Title Customer Experience Associate

Summary The role of Customer Experience Associate is to provide a customer-centric experience for the site occupants within their assigned portfolio. The CXA will focus on providing appropriate customer experiences whilst having a deep understanding of the workplace and the services provided. The main purpose of this role is to deliver an exceptional site occupant and visitor experience in every interaction, whilst delivering a range of workplace services including concierge, reception, event management, mailroom services, office supplies and consumables and access pass management. . We focus on anticipating needs, listening to the resident and visitors, and making every interaction simple, effective, and quick
This role is pivotal as it not only represents the face of Client but also Cushman & Wakefield. The role supports the account initiatives and helps to drive consistency in delivery across the portfolio.



The Customer Experience Associate is cross-trained and operates across a wide variety of tasks and workplace services but is not limited to;

General Customer Service

• Meet and greet visitors proactively, with a professional greeting and smile
• Guide visitors to the relevant waiting lounge or meeting room and inform host of the visitor\xe2\x80\x99s arrival
• Answer the phone with a professional corporate greeting within 3 rings
• Manage individual and group inboxes responding to email queries promptly
• Proactively develop and manage Client relationships in ensuring that excellent customer experience is achieved
• Comply with the client\xe2\x80\x99s requirements and actively review customer\xe2\x80\x99s feedback with the WPL to enhance the overall customer experience on site

Concierge Desk

• Issue and collection of access passes for employees and visitors using the agreed registration system
• Maintain the front of house/reception area and adjacent services such as meeting rooms, waiting areas, entrances, collaboration space, kitchen, and lounge areas to a high standard of presentation
• Maintain and update relevant processes and guidelines to a central SharePoint location
• Maintain an up to date list of Client\'s employees including (name, email, telephone, locker number and floor location)
• Manage the requirement for inductions & photos for all new employees and store in central SharePoint
• Provide content for the workplace newsletter articles and provide information relating to the Concierge space to inform employees
• Ensure Concierge Desk coverage is in line with building operating hours agreed roster

Help & Support

• Manage all requests regarding car park, floor locker, exercise locker and end of trip facilities promptly ensuring relevant systems are updated as required
• Log tenancy and workplace related issues promptly via the agreed process and system
• Direct visitors and provide solutions for their requirements as it relates to the workplace
• Ensure service deliverables are met as per agreed SLA & KPI
• Be responsive and problem solves on issues raised by the client, escalate the issues to WPL when additional follow-up is required
• To undertake floor inspections as per contractual requirements or as and when requested by WPL
• Understand Client\'s business units and their community, be pro-active in resolving workplace queries
• Support with Regional activities as directed by the WPL
• Ensure compliance with Client\xe2\x80\x99s policies and procedures

Meetings & Events

• Provide effective support and guidance to employees on the location and workplace guidelines for meeting rooms
• Assist employees to access information relating to the booking of an appropriate event space and associated catering and beverage services for events
• Assist with building tours and provide support with specialized room set-up/pack downs including the engagement of additional workplace support as required
• Assist employees to access guidelines and procedures relating to the use of meeting room technology (AV/Polycomm) and assist with presentation set ups including connecting laptops, video and audio conferences using your basic understanding of in room technology as required
• Helps with the coordination and reset of the spaces as required

Distribution

• Collect, sort and deliver courier, newspaper, subscriptions, and mail items from / to designated area at scheduled times
• Coordinate the delivery of bulk deliveries such as marketing materials and ad-hoc stationery items by directing external delivery representatives to applicable storage areas
• Assist with the engagement of courier services as required
• Support with topping up and arrangement of supplies as and when directed by WPL

You are:

• 2 years or more experience in a similar role is preferred
• Experience in reception or front line information exchange
• Experience in community engagements or hospitality services is an advantage
• This is an entry level position however it is anticipated CXA\xe2\x80\x99s will have some experience in a customer-facing role
• Minimum of completion of year 12 High School.
• Intermediate Microsoft Office Suite
• Sound computer knowledge
• Clear verbal and written communications
• Professional qualifications in Facilities and/or Hospitality will be a plus however this is an entry level position and training will be provided
• An pleasant and effective telephone manner
• Having a real interest in people, friendly and welcoming approach
• Good written communication and interpersonal skills.
• Problem solving.
• Working effectively with team/work groups or those outside formal line of authority (e.g. peers, senior managers) to accomplish goals.
• Good coordination skills to balance competing and conflicting priorities and demands.
• Energetic, anticipate demands and be proactive within the scope of the role.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to . Please refer to the job title and job location when you contact us.

Cushman & Wakefield