Job Description

Role Responsibilities

Board Governance

• Manage the end to end board process ensuring high quality papers are circulated to the directors and minutes are drafted on a timely basis with all actions clearly documented and proactively followed up.
• Provide advice to the Chairman and Chief Executive Officer on board/ board committee agendas to ensure the directors have the right information to make the decisions/ approvals being requested.

Directors

• Work closely with the Regional Head, Subsidiary Governance and the Chief Executive Officer to develop, maintain and execute on a robust board succession plan. Maintain an up to date capability matrix and independent director watch list.
• Deliver a tailored induction programme for all newly appointed directors within three months of appointment.
• Consult, guide and advise the directors on relevant ongoing training in respect to fiduciary duties, director responsibilities and liabilities, governance developments/ issues, strategic priorities and risk management principles. Maintain a log of all training completed.
• Be a \xe2\x80\x98trusted advisor\xe2\x80\x99 to the directors and be their point of contact for all corporate governance and board related matters.
• Embed a robust process to manage conflicts of interest, outside business interests, associated disclosure obligations and internal approvals/ clearances.
• Support the Chief Executive Officer in establishing and maintaining a robust relationship with independent non-executive directors
• Ensure Group led \xe2\x80\x98linkages\xe2\x80\x99 initiatives are fully supported by the directors. Proactively provide information of significance to the Independent Directors, particularly in respect to public information about the Group or any matter that is likely to be reported in the public domain. Work closely with the Chief Executive Officer and liaise with the Regional Head, Subsidiary Governance to ensure alignment.
• Maximise the usage of i-pads in respect to paperless board meetings, sc.com e-mail and the independent non-executive director share point site. Proactively manage IT issues and work closely with the Technology & Operations team to ensure timely and sustainable solutions/ guidance is provided to the directors.
• Provide advice and work with the Chairman to ensure a board evaluation is conducted on an annual basis and follow up actions are implemented.

Corporate Structure & Approvals

• Manage all entities in Blueprint where named as the Responsible Person (\xe2\x80\x9cRP\xe2\x80\x9d). Provide blueprint oversight for all other entities in Malaysia ensuring the RPs fully understand their responsibilities and complete changes to mandatory fields and compliance reviews within the prescribed timelines.
• Provide guidance to all Accountable Executives (\xe2\x80\x9cAE\xe2\x80\x9d) in Malaysia so they fully understand their responsibilities and complete their six monthly reports the Chief Executive Officer.
• Proactively drive the liquidation process for entities no longer required through collaboration with the AE during the CAAF approval process and the engagement of the liquidator.
• Provide advice to all stakeholders on corporate authorities and work closely with the senior management to ensure relevant board and committee approvals are obtained on a timely basis.
• Ensure that all senior managers clearly understand the sources of authority framework and the process for obtaining approval authority and demonstrating evidence as appropriate to external third parties (includes advisory on the Group Authorised Signatory Book, Group Delegated Authorities Manual and Power of Attorney Policy).

Thought leadership

• Provide timely and relevant guidance to the Board and senior management on the application and interpretation of legislation, banking codes, corporate governance guidelines and policies relating to the business of the Company.
• Lead on the Company\xe2\x80\x99s involvement with consultations relating to corporate governance practices and demonstrate judgement on the areas to engage, so as to maximise the Group\xe2\x80\x99s value to thought leadership with regulators and policy makers.
• Continuously review and look for ways to streamline BAU processes to ensure efficient and sustainable ways of working within the Malaysia Company Secretariat.
• Lead on various corporate governance, GCS-related projects and initiatives and other Group Projects relevant to Malaysia. Drive and stimulate an environment where forward planning, prioritisation and deadline management lead to efficient work practices and streamlined functional activities and processes.

People

• Effective management and development of direct reports, team succession planning, including building strong relationships with the wider regional team and encouraging team collaboration.
• Manage objectives, performance and deliverables against agreed priorities. Timely compliance with all P3 related timelines and ensuring all e-learnings and code of conduct recommitments are completed.
• Ensure all members of the Malaysia Company Secretariat team are crystal clear on their obligations and duties in respect to GCS Group Policies, Company Secretary minimum standards, operational risk framework and conduct/ behaviour.

Other Responsibilities

Proactively contribute and engage with the Regional GCS team and promote the sharing of best practice and identify areas to improve process and develop more efficient ways of working.

Embed Here for good and Group\xe2\x80\x99s conduct principles within the team.

Manage costs within budget and ensure timely and accurate forecasting.

QUALIFICATIONS/ EXPERIENCE/ SKILLS

\xc2\xb7 Academic or Professional Education/Qualifications (e.g. Law degree, chartered secretary or chartered accountant) with technical knowledge, ideally gained within the financial services sector.

\xc2\xb7 Experience of working within Financial Services or a fast paced locally listed company of substantial size and complexity.

\xc2\xb7 Attention to detail and a high level of accuracy.

\xc2\xb7 Proven excellent organisational and planning skills are essential in this role.

\xc2\xb7 Possess the ability to identify and drive opportunities for continuous improvement.

\xc2\xb7 Good interpersonal and written and verbal communication skills with the ability to communicate/ influence senior management and stakeholders across different cultures.

\xc2\xb7 Possess a flexible and collegiate approach with the ability to contribute to building and maintaining a strong team environment.

\xc2\xb7 Ability to prioritise workload, work under pressure and manage tight deadlines.

\xc2\xb7 Reliable, self-motivated and proactive.

Possess a common sense and commercial approach to problem solving

About Standard Chartered

We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:

Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do

Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well

Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations

Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum

Flexible working options based around home and office locations, with flexible working patterns

Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits

A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning

Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

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