Job Description

Key Responsibilities

1. Document Management

Maintain an organized filing system for all project documentation, both physical and electronic. Ensure all documents, drawings, and reports are correctly classified, numbered, and stored. Implement version control and update logs for all project documents. Monitor and track incoming and outgoing documents to and from subcontractors, vendors, and stakeholders.

2. Submission & Approval Tracking

Track submission, review, and approval status of key project documents, including TPs, BOQs, SAT documents, as-built drawings, and test reports. Coordinate with multiple workstream leads and subcontractors to ensure timely submission and approval of documents. Maintain a master document register for reference and reporting purposes.

3. Reporting & Communication

Provide timely updates to the internal management team on document status, approvals, and pending actions. Support preparation of project reports, presentations, and submission packages for internal and external stakeholders including MCMC, ATM and relevant parties. Facilitate communication of document revisions and approvals to all relevant project teams.

4. Compliance & Quality

Ensure all project documentation complies with TM FTTH standards, SOPs, and project quality requirements. Maintain records for audits, inspections, and SAT readiness. Implement procedures to prevent loss, misplacement, or unauthorized access to project documents.

5. Administrative Support

Assist in archiving completed project documentation and final as-built records. Support other project administrative requirements as directed by the Project Manager or Project Coordinator/Executive.

Requirements

Bachelor's Degree in Engineering, Project Management, or related field. 2-5 years of experience in document control, preferably in telecom or construction projects. Strong organizational, filing, and document management skills. Proficiency in document control software, Microsoft Office, and collaboration tools. Attention to detail, accuracy, and ability to meet deadlines. Strong communication and coordination skills to liaise with multiple project teams and stakeholders. Familiarity with FTTH, telecom standards, and project documentation requirements is preferred. Must possess a valid Class D driving license.
Job Type: Full-time

Pay: From RM3,000.00 per month

Benefits:

Cell phone reimbursement Company car Meal allowance
Work Location: In person