Job Description

Position:

Document Controller

Report to:

Project Manager

Job Responsibilities

Overall coordination of controlled documentation for the project, within the Company and project undertaking. Manage incoming and outgoing correspondence for project. Maintain, update and compile daily, weekly and monthly records and reports, including delivery orders and sub-contractor's claim with date received stamp and thereafter to scan a softcopy for records and compile hardcopy to be sent to the respective department. Assist QAQC, MEP departments and/or sub-contractors for shop drawings, sample and catalogue, work method statement submission. Update the summary list of project documentation submission and approval status in the progress report and the Autodesk/Aconex system which include submission of shop drawings, sample and catalogue, work method statement complete with checklist, Request for Inspection, NCR, etc on weekly basis. Ensure all documents including replied RFIs, revised construction drawings and approved shop drawings and approved method statements have been received and read by respective parties. Prepare, maintain and update master work program including financial & physical S-curve, manpower and machinery schedule. Update the weekly and monthly project progress. Maintain confidentiality of sensitive information and terms of agreement. Update, control and improve document control procedures. Ensure all document controls comply with ISO procedures. Design templates for documents, file types, and document databases. Review and update technical documents (e.g. manuals and workflows). Conduct at every month end document audits confirming they are current and accurately reflect recorded evidence. Ensure revised documents are accessible. Prepare ad-hoc reports on projects as needed and create templates for future use. Attend progress meetings, technical meetings, staff meetings, sub-contractor meetings and take minutes. Update weekly and monthly summary attendance to HQ before the monthly cut-off date. Implement Company's IMS manual and continuous improvement to maintain quality records as per IMS manual and SOPs. Compile and maintain IMS documentation. Support internal and external audits, coordinate activities and ensure timely response to documentation requests for auditors. Investigate and respond to corrective actions related to Document Control, Training and External Standards. Maintain a systematic filing system for easy access, trace documents in an efficient manner. Undertake other related jobs and or duties assigned from time to time as directed by the Board of Directors. Support Reception duties while the receptionist is on break.

Job Requirements

Diploma/Degree in Administration Management or its equivalent. Must be a CIDB green card holder. Minimum two (4) years working experience in document control, in similar position or related working experience. Good communication and organizing skills, self-motivated, reliable, good time management and able to work under pressure, efficient, initiative, responsibilities, independent and able to meet tight deadlines. Analytical, oriental details and strong writing skills. Proficient in Microsoft office applications such as power point / excel / word and etc. Proficient in Autodesk or Aconex system (advantage). Proficiency in English and Malay.
Job Types: Full-time, Permanent

Pay: RM1,797.05 - RM5,745.72 per month

Benefits:

Maternity leave Professional development
Application Question(s):

How long is your notice period? How much is your current salary? How much is your expected salary? Current location? Years of experience? Possess own transport? Do you have Data Cenre experience? Willing to work in Puncak Alam?
Work Location: In person