Job Description

Dual function role covering the Document Control and Project Administrator in Industrial Technologies Division. The Document Controller / Project Administrator assist in the day-to-day running of the Project Management office in our Industrial Technologies Division. This role supports the Project Managers / Field / Design and staff within the Industrial Technologies division in providing the full Project Delivery lifecycle, maintaining records and providing regular and ad-hoc reporting. The role provides Quality Assurance support regarding processes, documentation and supports customer satisfaction initiatives. The role also assists in the management and supervision of key initiatives and programs supporting the strategic objectives of the division and organization, particularly around standardization, accreditation and business processes.

Manage and maintain all controlled company documents.
Update and control procedure documents and forms.
Create and manage document hierarchy and process systems
Take charge of all document identification, classification and filing
Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
Ensure revised documents are accessible.
Assist with communication during external audits.
Conform to company enforced specifications and Document Control Procedures.
Train Document Control Clerks and delegate and oversee their tasks.
Train employees in company\xe2\x80\x99s-controlled document processes to ensure correct handling of documents from the ground up
Oversee document through its entire lifecycle (inception to archival)
Check and edit incoming documents and prepare for distribution
Create document filing and organizing systems that are both effective and efficient
Ensure proper organization and security of documents (paper and electronic).
Log document requests and help retrieve documents as needed for employees.
Make available, notify, and distribute documents to relevant recipients
Confirm delivery of documents to proper personnel.
Collaborate and communicate with managers and project leaders
Observing the Company\xe2\x80\x99s established rules and regulations.
Ensuring that all other employees of the Company who come under your control and direction, observe and comply with the Company\xe2\x80\x99s rules and regulations
Responsible managing industrial projects and as a focal for Industrial Project standard control
To streamline the current Industrial Project structure
To provide assistance and support in ensuring the awareness of the document control system to all parties involved with the project.
To liaise with all relevant internal and external personnel to ensure the process flow for all incoming and outgoing documentation are in line with the established procedures and processes for the project.
To manage day-to day activities including planning, executing and reporting for compliance and effectiveness in DC manual operations covering Document, Drawing and Correspondence Management.
To carry out processes such as scanning, uploading and registration for all incoming and outgoing documentation for the project.
To create, monitor and maintain registry of all documentation related to the project.
To acknowledge and validate all documentation received and distributed for the project.
To check, verify and confirm the quality and formatting of all documentation are adhere to the established procedures and guidelines required for the project.
To ensure work compliance with Company ISO Quality Procedure Manual and Practice.
Perform miscellaneous job-related duties as and when required or attend ad-hoc matters assigned by Superior.
Established in 2016, Meinhardt EPCM Sdn Bhd is part of the Meinhardt Group, which had its origin in Australia in 1955.We are an international multi-disciplinary organization of Consulting Engineers, Planners and Managers providing consulting services in Civil, Structural, Electrical, Mechanical, Transportation and related engineering disciplines. The Meinhardt Group of Companies also provides principal consultancy, project management, construction management and planning services

Our Vision
To be the leading global provider of engineering, technology and management services.

Our Mission
To ensure that the professional services we provide incorporate state \xe2\x80\x93 of-the-art, innovative and cost-effective solutions for all our projects, setting new standards in the delivery of client-focused powerful engineering solutions which will benefit our clients, users and community at large.

Our Core Values
Client Satisfaction- We strive to understand and exceed our Clients\xe2\x80\x99 expectations,
in a timely and responsive manner.
Engineering Excellence - We provide cost effective, innovative and buildable solutions.
Professional Culture - We are committed to the highest standards of ethics and integrity.
Our People - We value our people and are committed to developing and training
them to their fullest potential.
Operations - We shall do everything right the first time.
Growth- We are committed to long term and sustainable growth in order
to provide rewarding careers for our people.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5