Job Description

Key ResponsibilitiesA. Document Management

Establish and maintain the

Document Control System

for the project Register, track, and update all incoming and outgoing documents, including: Drawings (Architectural, Structural, M&E) Method Statements (MS) Shop Drawings Material Submittals RFI (Request for Information) NCR, Site Memos, VO, Inspection Reports Ensure all documents follow proper

document numbering

and

revision control

.

B. Distribution & Tracking

Distribute updated drawings/information to respective Engineers, Subcontractors, and Consultants. Ensure

superseded drawings

are stamped and removed from circulation. Maintain

document logs

and track submission/approval status Follow up with consultants/clients on pending approvals.

C. Filing & Archiving

Maintain proper filing systems--softcopy and hardcopy--for easy retrieval. Archive project documents at project close-out according to company/contract requirements.

D. Coordination & Support

Coordinate with internal teams (QS, QA/QC, Safety, Site Engineers) for documentation needs. Assist in preparing project reports, meeting minutes, and transmittals. Support QA/QC team to ensure documentation complies with ISO, QLASSIC, or project SOP.

E. Administration

Handle project-related administrative tasks, including letters, emails, and correspondence. Prepare and maintain document trackers for materials, inspections, and submissions.

3. RequirementsEducation

Diploma / Certificate in Business Administration, Construction Management, or related fields. Additional training in Document Control / ISO 9001 is an added advantage.

Experience

Minimum

1-3 years experience

in document control (preferably in construction or engineering). Familiar with construction documentation and workflow.

Skills

Proficient in

MS Office

, especially Excel. Experience with document control systems (Aconex, Procore, Autodesk BIM 360) is an advantage. Strong organizational skills and attention to detail. Ability to work under pressure and meet deadlines.
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1,885.95 - RM3,222.51 per month

Benefits:

Maternity leave Opportunities for promotion
Work Location: In person