Job Description

1. Document Management & Control

Manage, coordinate, and maintain all documents related to the IPO process in an organized and systematic manner.

Ensure all documents are up-to-date, complete, and approved before distribution.

Prepare and update the Document Register, including tracking dates, versions, and approval status.

Control access and maintain confidentiality for sensitive documents such as financial reports, due diligence files, legal documents, and submission materials.

2. Coordination for IPO Submission

Support the IPO Task Force in preparing required documents for submission to relevant authorities, including:

Bursa Malaysia

Securities Commission Malaysia (SC)

External auditors

Legal advisors and consultants

Compile, organize, and prepare appendices in accordance with official submission requirements.

3. Compliance & Quality Assurance

Ensure all documents comply with regulatory requirements, IPO guidelines, and specified formats.

Conduct accuracy, consistency, and quality checks before submission.

Maintain a clear audit trail documenting revisions, approvals, and document ownership.

4. Communication & Coordination Support

Act as a liaison between the IPO team, internal departments, and external parties for document requests.

Coordinate meetings related to documentation and prepare minutes of meeting.

Ensure all stakeholders receive the correct documents within the required timeline.

5. Administrative & Tracking Duties

Assist in preparing timeline tracking for IPO documentation processes.

Provide documentation status reports to the Task Force Lead / CFO / IPO Project Manager.

Maintain both digital and physical filing systems in a secure and accessible structure.

6. Confidentiality & Security

Manage sensitive documents with high security and discretion.

Ensure access is restricted to authorized personnel only.

Perform regular backup for digital files to prevent data loss.

Job Type: Contract
Contract length: 6 months

Pay: From RM2,000.00 per month

Benefits:

Free parking
Ability to commute/relocate:

Rembau (Rembau): Reliably commute or planning to relocate before starting work (Preferred)
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Document management systems: 1 year (Preferred)
Willingness to travel:

100% (Preferred)
Work Location: In person