Job Description

Position:

Document Controller

Location:

One South, opposite MRT station near Sungai Besi toll

Role Overview:

You will play a vital role in

document control

, managing tender submissions, contract administration, and project coordination. you will ensure that all project documentation is accurate, timely, and compliant with legal and regulatory standards.

Key Responsibilities:

Tender & Contract Management

Handle all incoming client enquiries promptly, including invitations to tender and requests for quotations. Compile and maintain up-to-date tender files, brochures, write-ups, and correspondence to support effective tender submissions. Analyse and review tender/contract requirements, terms, and conditions to ensure legal and regulatory compliance. Monitor contract/tender expiry and alert relevant departments to initiate renewals or new submissions. Work closely with management to draft, review, and negotiate commercially viable tenders and contracts. Provide recommendations and clarifications on contractual queries raised by clients. Coordinate the preparation and evaluation of subcontractor packages, ensuring compliance and assessing exceptions or qualifications submitted. Support the contract holder throughout the contract life cycle, from pre-award to post-award, renewal, or closure.

Document Control & Reporting

Manage and maintain an effective document control system, ensuring accurate numbering, logging, and filing of all documents. Generate regular status reports on tender documents and contracts. Archive and digitize past project documents and templates, maintaining proper record retention.

Procurement & Administrative Support

Arrange for the collection of tender documents and drawings, and coordinate payment/refund of tender fees and deposits. Assist in the preparation of technical documents for tender submissions. Monitor and ensure timely renewal of company registrations with CIDB Malaysia, including PPK, SPKK, and Score. Support internal communications and workflows within the QS department and across other departments. Assist in any other administrative duties assigned by the management.

Qualifications:

Minimum Diploma in Business Administration, Office Management, or a related field. Experience in administrative support related to contract documentation or tendering is an added advantage. Basic understanding of contract administration processes, procurement procedures, or project coordination (especially in construction). Detail-oriented with the ability to assist in reviewing and organizing contract-related documents. Good communication and interpersonal skills to coordinate with internal departments, suppliers, and clients. Able to handle multiple tasks and assist in tracking deadlines and document submissions. Proficient in Microsoft Office (especially Word and Excel); experience with contract or document management systems is

What We Offer:

Competitive salary with performance-based increments. Opportunities for growth and professional development. Young, collaborative, and energetic team environment. Exposure to diverse and challenging projects across the private and public sectors.
Job Types: Full-time, Permanent, Contract, Fresh graduate

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

Flexible schedule Meal provided Professional development Work from home
Work Location: In person