Job Description

About us, at Project Management Team: Project Management provides on-time, on-budget project management solutions through various staffing models, supply chain optimisation and expertise by project and asset type-all customised to ensure success of About us, at Project Management Team: Project Management provides on-time, on-budget project management solutions through various staffing models, supply chain optimisation and expertise by project and asset type-all customised to ensure success of your global real estate projects.our experienced personnel deliver a diverse range of projects across Malaysia's extensive geography. Our team's broad collective experience assists our clients in delivering Corporate, Industrial, Hospitality and Retail solutions through rigorous process and quality expectation. This ongoing, growing economy allows us to deliver for both Malaysian and International clients alike in industries such as insurance, finance, manufacturing, oil and gas. Purpose of the role: The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation escalation point for project commitment, invoice & pay application processing financial reconciliations project reporting 'administrator' role for project technology tools and project delivery team or work group training resource. Potential hiring: 1 headcount What to expects on the role: Oversees and manages project documentation and coordinates documentation revisions and distributions. Responsible for preparing project status reports for work group. Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client and management. Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools). Acts as a 'go-to' administrator for project tracking systems and websites. Oversees and processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders). Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team. Trains new project support team on project policies, administration and governance. Assists management in the implementation of and monitoring the adherence to project governance practices and policies. Assists with project administration deliverables (i.e. meeting minutes budget tracking schedule updates move management closeout). Assists in project closeout process including turnover documentation and financial reconciliation. Other duties may be assigned. To be eligible for the role: Education: Bachelor's degree (BA/BS/BEng/BArch) or higher from a University in a relevant area of study preference Mechanical/Electrical/Civil Engineering background with minimum 7-9 years experience. Preference from real estate/property/construction/developer background office fit out commercial/industrial -plant Able to read Mechanical/Electrical drawing -Interior design/Architecture design Certificates: PMP (US and/or Canada) and LEED AP preferred. Communication: Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information Financial: Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis Reasoning Ability: Ability to comprehend, analyse, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills Other skills: Strong skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Knowledge in MS Project, leases, contracts, and construction practices a must Location of work: Remotely working (based in Penang)