Job Description

Date posted:

17 November 2025

Pay:

RM 2,800.00 per month

:

We are seeking detail-oriented

Events Administrator

to provide essential administrative support for our events operations. This role involves

managing contracts

,

handling invoicing

, and

providing general administrative assistance

to ensure smooth and efficient event execution. The ideal candidate will need to be organized, proactive, and capable of juggling multiple administrative tasks in a remote environment.

Key Responsibilities:

Agreement & Contract Management

:

Prepare, review, and manage contracts and agreements with clients, vendors, and partners for our events remotely. Ensure all necessary documentation is signed, filed, and tracked for future reference. Assist in negotiating terms of agreements where necessary, ensuring compliance with company policies and legal standards.

Invoicing & Financial Administration

:

Generate and send invoices to clients and partners. Track payments and follow up on overdue invoices, ensuring timely collection from clients. Assist in budgeting and financial reporting for our event projects.

Event Administration Support

:

Provide administrative assistance to the events team, including managing event timelines. Maintain databases and spreadsheets for tracking client details, event schedules, and vendor information.

Document Management

:

Organize and maintain digital and physical files for all event-related documents. Ensure that important contracts, financial documents, and correspondence are accessible and stored securely.

Administrative Tasks

:

Provide general administrative support, including answering emails, managing calendars, and processing expense reports. Assist with preparing presentations, reports, and other documents as required by the events team.

Qualifications:

Diploma or Bachelor's degree in business administration, event management, or a related field. Proficiency in Mandarin and English to accommodate our clients' needs. Proven experience in an administrative role within events or business industries. Strong organizational skills with attention to detail and the ability to manage multiple tasks. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools. Experience with invoicing and financial tracking software. Excellent communication skills, both written and verbal. Ability to work well under pressure and meet deadlines in a fast-paced environment.

Job Type

: Full-time

Schedule

:

Monday to Friday (10am - 7pm) Saturday (10am - 2pm)

Work Location

: Remote

Job Type: Full-time

Pay: RM2,800.00 per month

Education:

Bachelor's (Preferred)
Experience:

Admin: 1 year (Preferred)
Work Location: Remote