Job Description

e.target.src = 'https://files.ajobthing.com/assets/premium-job/premium-default-banner.png'" class="object-contain aspect-companyBanner w-full" data-v-47a6e178>Event CoordinatorFollowMYR2,000 - MYR2,800 Per Month,Fresh GraduatesBe an early applicant!Posted 21 hours ago xe2x80xa2 Closing 24 Feb 2025Be an early applicant!SaveApplyRequirements

• Malaysian citizen
• Responsible, disciplined, and punctual.
• Minimum of 3 years of experience managing wedding/corporate events.
• Good and professional communication skills.
• Location: PKNS Bangi

ResponsibilitiesBefore the Event (Pre-event):

• Assess the type, size, and location of the event to be held (if applicable).
• Inspect and audit event hall equipment and provide a report to the Operations Manager/Supervisor.
• Obtain detailed information about the event floor plan from the client (even if the DJ/Emcee has communicated with the client).
• Brief the event host about the S.O.P compliance set by the government or management (if applicable).
• Create a draft plan for the event requirements, format, and theme (if applicable).
• List out all requirements needed for the event (if applicable).
• Plan logistics, content, and budget for the event (if applicable).
• Prepare financial projections based on received quotations (if applicable).
• Provide several options for the client based on their budget (if applicable).
• Inspect the cleanliness of the hall (main venue, prayer room, restroom, fitting room, holding room).
• Ensure the functionality of audio-visual systems, technical requirements, and hall equipment.
• Confirm S.O.P items such as thermometers, QR codes (MySejahtera), distancing markers/stickers, and sanitizer are available (if applicable).
• Attend weekly Tuesday meetings with the marketing/sales and operations teams to review and identify the plan for events scheduled that week.
• Discuss details such as event dates, hall names, guest numbers, menus, event plans, and checklists.
• Liaise with the Dxc3xa9cor team for any changes in floral arrangements, walkway, arch, backdrop, or hall decorations.

During the Event (At-event):

• Brief or inform all event crew (waiters, DJs/emcees, in-house staff) before or during the event.
• Ensure all crew members are present and stationed at their designated locations on time.
• Manage the event according to the planned schedule.
• Ensure the event runs as per the established itinerary.
• Verify that all event needs are met.
• Act as the Event Coordinator during the event.
• Introduce buffet and dessert corner menus to the host or immediate family members.
• Monitor all crew members.
• Ensure all guests receive proper hospitality.
• Oversee the smooth execution of the event.
• Handle issues or challenges by making timely decisions to continue the event.
• Ensure the catering team arrives on time with complete food and equipment.
• Confirm the waitstaff is sufficient, knows their roles, and follows S.O.P.
• Continuously monitor and ensure both the crew and guests adhere to S.O.P.
• Ensure food is sufficient before the event begins.

After the Event (Post-event):

• Prepare an event report or evaluation.
• Collect client feedback on the event (written reports or video interviews with the bride/groom for FB/IG promotion).
• Ensure the hall is clean and orderly after the event.
• Verify there is no damage caused by the client/guests (e.g., broken vases, damaged equipment, broken chairs).
• If damage occurs, hold the client's security deposit, inform them of the damage, and refer IT to the H.O.D and Accounts Department to determine the deduction amount.
• Submit penalty payments to the Accounts Department.
• Prepare financial reports for the event and ensure proper documentation is filed (if applicable).
• Maintain good client relationships.

Important Notes:

• Most Event Coordinator tasks are technical and require planning skills, foresight, and quick decision-making.
• All client feedback should be presented and discussed in the post-mortem meeting to identify and improve weaknesses.
• Post-mortem meetings are held after an event to evaluate its success, address weaknesses, and find solutions for future improvements.
• The post-mortem should not be used to assign blame but rather to foster collaboration.

Benefits

• EPF / SOCSO
• Annual Leave

Additional Benefits

• Medical and Hospitalisation Leave

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