Executive Administrator - 232797



OUR COMPANY
At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective.
Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative and inclusive culture. We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve. THE POSITION
The Executive Administrator coordinate with all levels within colleagues and organize activities under ROPU ASKAN Vaccination Technologies and Services. The tasks for Executive Administrator are to provide secretarial and administrative support to the Poultry ROPU ASKAN members such as VTS Competence Center Manager, Poultry Business Segment Head, Poultry Technical Manager, RSAM Manager and VTS colleagues. The Administrator is to support and facilitate activities pertaining to the Department.

Tasks & responsibilities

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  Provide secretarial and administrative support to the Poultry ROPU ASKAN members such as VTS Competence Center Manager, Poultry Business Segment Head, Poultry Technical Manager, RSAM Manager and VTS colleagues which entails:

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  Raise purchasing and payment requests. Create and submit Purchase Requisition in WeBuy for all purchases such as spare parts/equipment, stationeries, groceries, events, lab tests, speaker and service agreements,
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  Manage filing, updating, retrieval & archiving of information & documents, records retention.
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  Maintain VTS Competence Center logistic inventory and order additional supplies as needed.
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  Prepare monthly reports on water, electricity and checking on safety equipment at VTS Competence Center.
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  Responsible for organizing training or meeting (internal and external), seminars and conferences; and to coordinate travel activities for the Department and liaise with other Functional Administrators on Function Heads\' travel. Which includes:
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  Arranging and managing the logistics for meetings, trainings, appointments, events & teleconferences.
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  Preparing the agenda & flight bookings, hotel reservation, ground transportation, meeting registration, meals, refreshments, stationery, as needed.
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  Budget planning and tracking of expenses of activities related to the above.
  

Requirements

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  Diploma / Bachelor\'s Degree in Business Administrator
  

WHY BOEHRINGER INGELHEIM?
With us, you can grow, collaborate, innovate and improve lives.
We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.
In our Regional Operating Unit Asean, South Korea, Australia & New Zealand (ROPU ASKAN) region, Boehringer Ingelheim is one of the fastest growing pharmaceutical companies with over 2,000 employees. We are an equal opportunity global Top Employer who takes pride in embracing diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients, customers, and communities.
Want to learn more? Visit https://www.boehringer-ingelheim.com/

READY TO CONTACT US?
Please contact our Recruiting ASKAN Team: PHI +63 876 6899 | SGP +65 6419 8822 | MYS +603 2092 0041
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Note to Recruitment Agencies:
Boehringer Ingelheim (BI) does not accept candidate submissions from recruitment agencies that BI does not have existing contracts with. BI will not be responsible for payment of recruitment fees for the hiring of candidates whose resumes were submitted to BI employees or BI offices without BI\xe2\x80\x99s prior permission.



Job - Administrative/Clerical Support
Primary Location - Africa, Asia, Australasia-Malaysia
Organization - MY-Boehringer Ingelheim (Malaysia) Sdn. Bhd
Schedule - Full-time