Job Description

Mohon

Kelayakan

Key Prior Experiences

• At least 1 year of experience in a C-level executive administrative support capacity
• High proficiency with MS Office (Word, Excel, Outlook, PowerPoint, other)

Requirements

• Superb in writing and presentation skills
• Bachelor's degree from an accredited college/university
• A willingness to commute to our office in Kuala Lumpur, Malaysia as needed is required
• Fluency in mandarin and english is required
• Willing to work on night shift schedule

Tanggungjawab

The Executive Assistant will be responsible for providing high-level administrative and secretarial support for the president to ensure he can efficiently accomplish key tasks and company initiatives. Keep him focused on work and remove any distractions.

Successful Outcomes

Work closely with the president on his day-to-day activities and manage a tightly packed and extremely fast-moving schedule, ensuring the president is on schedule throughout the day

• Supervise active calendars and travel plans; coordinate necessary arrangements for team and client meetings
• Prioritize functions and make appointments, ensuring that meetings, deadlines, presentations, and other duties are completed.
• Anticipate the executives' needs throughout day-to-day commitments, meetings, appearances, and events
• Arrange and coordinate travel schedules and reservations, domestic and international, and expense management

Communicate effectively with shareholders both within and outside of the organization and act as a liaison and gateway to the president.

• Acting as the main gatekeeper - screening all incoming calls and emails, prioritizing according to importance & urgency
• Monitoring the president's inbox and proactively handling emails with discretion.
• Manage sensitive, highly confidential, personal, and proprietary information with discretion and confidentiality.

Assist with personal matters, such as calendaring and service provider management.

Competencies

Understand the importance of written communication. Speaks and writes clearly and

articulately without being overly verbose or talkative. Maintains this standard in all

forms of written communication, including emails and text messages.

• Teamwork - Reaches out to peers and cooperates with different departments to establish an overall collaborative working relationship. Plus the ability to convince others to pursue a course of action.
• Efficiency - able to produce significant output with minimal wasted effort
• Integrity - Does not cut corners ethically. Earns trust and maintains confidence. Speaks plainly and truthfully.
• Organization and planning - Plans, organizes, schedules, and budgets in an efficient, productive manner. Highly organized individual with proven frameworks and processes to scale a quickly growing company. Focuses on key priorities.
• Intelligence - Learn quickly. Demonstrates ability to quickly and proficiently understand and absorb new information.
• Follow-through on commitments - Lives up to verbal and written agreements, regardless of personal cost.
• Attention to detail - Does not let important details slip through the cracks or derail a project.
• Persistence - Demonstrates tenacity and willingness to go the distance to get something done.
• Proactivity - Acts without being told what to do. Brings new ideas to the company.

Manfaat

• To be discussed in the Job Offer

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