Job Description

S&P Global Corporate

The Role: Executive Assistant

Grade ( relevant for internal applicants only ): 9

The Location: Penang

The Impact:
At S&P Global, the Executive Assistant to the Penang Site Lead will be a critical member of the team, setting a high bar and role-modeling our core values of Relevance, Excellence, and Integrity. You will interact with global internal and external stakeholders demonstrating a world view and setting the highest bar of professionalism.

What\xe2\x80\x99s in it for you:
You will be the Executive Assistant, a critical day-to-day partner to the Penang Site Lead. You will contribute to the success of engagement and productivity at the site as well as optimize each day by providing both anticipatory and timely administrative support. Through this role you will have exposure to global business leaders, continued growth and development opportunities, and the opportunity to join a forward thinking, nimble, and People First organization.

Responsibilities:
Although reporting to the Site Lead, you are also supporting initiatives and activities that enhance the engagement and productivity at the site. The ideal candidate is equally effective working in a remote environment as in an in-office environment. The candidate must also have experience handling a wide range of administrative and support related tasks, demonstrate exceptional organization and flexibility, enjoy a very fast paced and rapidly changing environment with multiple stakeholders like the people organization, IT, other site office services associates and administrative assistants. This individual must be able to function effectively in a matrixed, corporate environment and take a very proactive and thoughtful approach to meet objectives and forward initiatives.

This position requires frequent communication and coordination with S&P Global staff at the site as well as visiting executives across the organization.

Proactive and independent calendar management: Ability to make independent judgement calls regarding daily meeting and calendar management for both executives. Where conflicts arise or the day becomes over-booked, take independent action to move, cancel and/or shorten eligible meetings and make room for incoming requests of higher priority. Anticipate the need for preparation and work time, particularly in advance of important internal and external meetings, and take action to protect these windows on the calendar without needing to be asked or directed.

Internal meetings and offsites: Plan and execute site leadership planning sessions and meetings and ad hoc meetings. Assist to set and socialize agendas, organize meeting logistics, secure and test technology requirements (including on-site and virtual meeting room technology), source and manage food deliveries, act as point of contact for incoming visitors, etc.

Office management: Collaborate with IT and facilities managers to ensure smooth operations and logistic in the office. Involves in office and offsites engagement/office activities. Act on any ad-hoc nuisances and collaborate with respective teams to solve any issues arises

T&E, expense management & reporting: timely and accurate creation of monthly expense reports as required for site related matters, ensuring submission well in advance of month-close deadlines and providing ample time for questions to be addressed

Confidentiality and discretion: Maintain a smooth flow of information in and out of the office while exercising a high level of discretion in managing the confidential and sensitive nature of communications

Internal partnership & collaboration: Establish collaborative and friendly relationships with administrative assistants for key external and internal stakeholders.

Qualifications:
3+ years of administrative experience preferably in a corporate setting.

Detail-oriented and flexible problem-solver who is comfortable managing tasks on your own, prioritizing competing demands and making l decisions to ensure engagement at the Penang office location

Strategic thinker who looks ahead and plans weeks and months in advance for town halls or executive visits, accurately anticipating lead times and key stakeholder involvement requirements and proactively ensuring meetings and/or visits run smoothly

Multi-tasker comfortable operating in a fast-paced environment, adapting in real time to new information and seamlessly managing individual and group activities and gatherings

Dedicated and diligent worker with excellent time management skills

Timely, responsive, and clear verbal and written English communications that set polite, unambiguous expectations with recipients.

Demonstrated ability to assess risks, exercise discretion, and maintain confidentiality on sensitive issues, with consideration for the reputation of S&P Global

Global worldview and orientation, including familiarity with international travel requirements (transit times, visa coordination, compliance with cultural norms, etc.).

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Proficiency with Microsoft Teams, Zoom, and other virtual and on-site meeting technology platforms.

Willingness and ability to quickly learn new technologies, platforms, software tools and websites that are relevant to the responsibilities of this role

Committed to, and enthusiastic about, the mission and vision of S&P Global.

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Equal Opportunity Employer
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.

US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law.

----------------------------------------------------------- 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC501 - Senior Administrative Support (EEO Job Group)

Job ID: 281012
Posted On: 2023-01-23
Location: Penang-Jalan, Pulau Pinang (Penang), Malaysia