Job Description

JOB DESCRIPTION: CEO Office Management

• Act as the CEO\'s first point of contact, managing correspondence and phone calls in a professional manner.
• Manage the CEO\'s calendar, scheduling appointments, meetings, and travel arrangements.
• Arrange travel itineraries and accommodations, including flights, hotels, ground transportation, and visas as and when needed.
• Assist CEOs in preparing business proposal, memo and organization plans.
• To assist the CEO in providing information from key executives for decision-making.

Executive Director Management

• Conserve executives time by managing their calendar, including making appointments and prioritizing the most sensitive matters.
• Producing reports, presentations, and other business documents by collecting and analyzing information.
• Scheduling and attending meetings on behalf of executives, taking notes and recording minutes.
• Keep the executives communications organized for easy access to important and urgent information.

Stakeholder Management

• Maintains stakeholder confidence and protects operations by keeping information confidential.
• Answering phones, screening calls and emails before directing it to the appropriate person or department.

Administrative

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.

Communication

• Manage communication with employees by liaising with internal and external executives on various projects and tasks.

REQUIREMENT

• Bachelors Degree in Business Administration / Office Management / Public Relation Management or any related fields.
• 2-3 years experienced in managing role.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• Professional level verbal and written communications skills.
• Strong organizational skills and ability to multitask.
• A proactive approach to problem-solving with strong decision-making skills.
• Interpersonal skills Proficiency in Microsoft Office and other relevant software applications.
• Must be willing and able to travel both domestically and internationally.

Job Type: Permanent Salary: RM5,000.00 - RM7,000.00 per month Benefits:

• Maternity leave
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor\'s (Preferred)

Experience:

• Personal Assistant: 2 years (Preferred)

Willingness to travel:

• 50% (Required)