Job Description

POSITION GENERAL SUMMARY

• Managing, administrative and monitoring all Operational activities pertaining Administration MA (Sepang) being carried out systematically and effectively and comply with procedures requirement.

ESSENTIAL POSITION FUNCTIONS

• To authorize for application of Petronas Smart Pay and Telecommunication (Celcom & Maxis). Identify and analyze pattern of usage to indicate potential wastage or misue of facility.
• To prepare and planning on yearly budget for OPEX/Fixed Asset & CAPEX Budget Cost Centre 1000101.
• To plan, monitor and execute all purchasing and bill payment for OPEX/CAPEX Budget Cost Centre 1000101. Ensuring payment is within payment period.
• Responsible for Petty Cash Float funds (Cost Centre 1000101 for Administration & Emergency Float for MA (Sepang) i.e to cash all petty cash/emergency float cash cheque, to process and make payment for all claim via Petty Cash Claims.
• Responsible as the Asset owner for Cost Centre 1000101.
• To strategize, monitor and update the risk score card.
• To plan, handling and monitoring logistic issues/needs for office equipment and office facilities for MA (Sepang).
• To monitor on yearly staff uniform process within the timeline given for MA (Sepang) except for AVSEC & AFRS.
• To prepare Management paper i.e. Exco Paper MA (Sepang) for any Administration related issues to be highlighted for MA (Sepang).
• To take role and responsbility as IMS Representative for Administration i.e. to facilitate and prepare on findings for Administration from IMS Compliance Audit (ISO9001, ISO14001 & OHSHAS 18001)
• To take role and responsibility as an Internal Auditor for MA (Sepang) i.e to facilitate on findings for unit in MA (Sepang) for IMS Compliance Audit (ISO9001, ISO14001 & OHSHAS 18001).
• To take responsibility to plan and monitor for emergency situatuation as alerted by AOCC MA (Sepang) i.e. transportation and refreshment for MA (Sepang) staff during the incident/accident.
• To monitor all contractual services process in Administration Deparrtment i.e MAAH for Indoor Lanscape at Level 4 AMC, Vehicle Leasing, Printing Machines for MA (Sepang).
• To analyze, monitor on monthly/yearly of fuel usage for MA (Sepang) and identify initiatives to reduce/optimize fuel consumption.
• To assist on Administrative matters for MA (Sepang) i.e. (new application of mobile phone for Duty Executive, facilities for event organized by Management MA (Sepang)).
• To assist Administrative matter on leasing management i.e ICT, vehicles and office equipment in-line with budget and operations requirement for MA (Sepang).
• To prepare monthly schedule of Management Representative on Duty (MROD) for MA (Sepang).
• To demonstrate an employee-oriented company culture that emphasizes quality, continous improvement and high performance.
• To assist and coordinate on arrangement of Event Management for Management of MA (Sepang) and activities related to Business Support Services.
• To perform any other duties that is related to the position

To monitor and follow up with Finance MAHB on all bill payment process done within the timeline. * To plan, execute and monitor uniform and safety shoes facility. Coordinate with respective business units to understand the requirements and execute through contractual terms.
Key Challenges

• To manage all matters pertaining to the rules and function of Administration MA (Sepang).
• To make effective decision making on Administration matters.
• To utilize budget in relation Administration appropriately in a cost effective manner."

Skills

• Possess good interpersonal and communication skills to communicate clearly and effectively in both written and verbal.
• Meticulous, detail-oriented, well-organized, able to work independently and willing to learn and take on added responsibilities.
• Customer service oriented with pleasant personality.
• Sound good knowledge in Purchasing activities (3Ps'), SAP and Record Management.

Education
Internal

• Degree in any discipline, preferably in Business Administration/Human Resource OR
• Diploma in any discipline, preferably in Business Administration/Human Resource OR
• Certificate in any discipline, preferably in Business Administration/Human Resource

External

• Degree in Human Resource Management / Human Development / Business Administration Minimun CGPA 3.0

Relevant Industries
Internal

• Degree holder with 1 year of experience in an Executive Role - HR & Administration
• Diploma holder with 2 years of experience in Administration
• Certificate holder with 3 years of experience in Administration
• Must achieve and maintain the following performance rating for

• two (2) consecutive years of at least: Exceptional / A or Outstanding / B; and Minimum Meet Expectations / C
• The employee must not be subjected to disciplinary punishments except for disciplinary counseling, caution, reminder & warning for the past 36 consecutive months

External

• Degree and Dip with CGPA of 3.0 and above