Job Description

Job Title

Executive, Finance Operations

Reports To

Head, Commercial & Business Operations

Role Purpose

• Purchase goods, materials, and services to ensure that the company operational needs are met, considering price, quality, and delivery and to ensure continuity of supply. To assist organization in effecting more efficient sourcing processes to save costs and maximize profitability. Evaluate and negotiate quotations, pricing/rates with vendors at the best prices by using strategic sourcing strategies and extensive knowledge of the training commodity.
• Ensuring that approved purchases are cost-efficient and of high quality. Monitoring order expenses with tracking on budget expenses as well to track inventory and restock goods when needed. Updating and maintaining records of all orders, payments, and received stock.

Key Accountability

• Purchase goods, materials, components, equipment, or services in line with specified cost, quality, and delivery targets.
• Support the purchasing function and other internal departments and communicate any supply problems which may impact on business operations.
• Act as an interface between suppliers and other internal departments on purchasing processes as well for new projects and activities.
• Provide analysis on costs, new and existing and review cost reduction activities as well maintaining accurate purchase and pricing records.
• Liaise & work closely with others in the procurement function (GP) and review opportunities for continuous improvement and business improvements.
• Working with internal legal department to ensure that all contracts relating to product procurement contain all details of the negotiation.
• Negotiate quotations, improve prices and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods.
• Prepare and raise purchase requisitions (PR), purchase orders (PO), Goods Receive Notes (GRN) and order schedules or recurring purchases till completed processes closed in the system.
• Build, maintain and manage supplier relationships and keep up good communications to ensure merchandise/item is high quality and delivered on time.
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
• Ensure compliance to company\'s procurement policies, procedures, and guidelines, and to follow MABA/Corporate CAAP guidance for quotations negotiations and contracts award process.
• Conduct research for new purchase of items, equipment or services, and suppliers.
• Compile data relating to supplier, assess and evaluate suppliers and contribute to performance reviews as to ensure contract compliance.

Qualifications & Working Experience

• Minimum Diploma in any related discipline with at least 4 years\' experience administration role and have previous experience in procurement or purchasing.
• Degree in Business Administration, Management, Finance/Accounting, or related field preferred with at least 2 years\' experience.

Skills & Knowledge

• Able to build and maintain effective and productive relationships with staff, stakeholders, and suppliers, contract purchasing activities and data compilation.
• Good communication, negotiation, interpersonal, influencing skills, spoken and written English for communication with vendors/suppliers.
• Analytical, strategic thinking, numerically astute with strong demonstrated problem-solving abilities.