Job Description

Malaysia Aviation Group Hiring! Full Time Executive, Operation Admin in Selangor - Ricebowl
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Executive, Operation Admin
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Working Location

• Kuala Lumpur International Airport Sepang Selangor Malaysia 64000

Requirements

• Bachelor's degree in Business Administration or a related field
• 3-5 years of relevant experience, including a minimum of 1-2 years in admin tasks (within or outside the airline industry)
• Experience within the airline industry is an added advantage
• Preferably experience in the related field of Business Administration/ Office Administration/Project Management
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Ability to exhibit sound judgment with the ability to prioritize and make decisions
• Ability to interact collaboratively and with professionalism with different levels of stakeholders
• Detail-oriented with excellent verbal and written communication skills.
• Excellent organization and time-management skills

Responsibilities
Executive & Office Operations

• Manage the Head of Channel Efficiency's daily schedule, prioritizing based on urgency, importance, and strategic relevance
• Coordinate internal and external meetings, events, and engagements across the Commercial Division
• Prepare briefing notes, draft reports, letters, and executive-ready presentations as required
• Track and follow through on key business initiatives, ensuring timely execution and alignment
• Maintain oversight of short- and long-term commitments, flagging conflicts and risks proactively

Administrative & Financial Governance

• Manage administrative and financial tasks for the Channel Efficiency department, including PR/PO processing in SAP
• Track divisional budgets and expenditures, ensuring alignment with Finance, Legal, and Procurement
• Consolidate and review management reports prior to approval, ensuring completeness and accuracy
• Support contract and document workflows using tools like DocuSign, maintaining secure and organized records

Travel, Onboarding & L&D

• Oversee complex travel arrangements and post-travel budget reconciliation for the Channel Efficiency department
• Manage onboarding for new hires, ensuring IT access, tools, and processes are in place from day one
• Coordinate Learning & Development activities, including training logistics and completion tracking

IT & Systems Coordination

• Act as liaison between Channel Efficiency department and IT for all tech-related issues, upgrades, and troubleshooting
• Escalate and resolve system disruptions to minimize operational downtime

Cross-Functional & Project Support

• Coordinate cross-functional teams to support project deliverables, timelines, and stakeholder alignment
• Assist in executing strategic initiatives, including innovation workshops, NDC seminars, and agency/partner engagements
• Participate in special projects, consolidating meeting minutes, action items, and post-visit follow-ups

Confidentiality & Compliance

• Handle all sensitive information with discretion and professionalism
• Ensure compliance with internal policies, procurement standards, and regulatory requirements

Benefits

• EPF
• SOCSO
• Annual Leaves

Skills
Administrative Support Operations Management Communication Skills
Important Information
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Skills Required