Job Description

Executive Personal Assistant (Director's Office - Multi-Business Support)

Location:

Kuala Lumpur / Selangor (Hybrid)

Job Type:

Full-time

About the Role

We are looking for a

highly organised, proactive Executive Personal Assistant (PA)

to support a Director managing

multiple businesses

across healthcare, consulting, training, and publishing.

This role sits within the

Director's Office

, providing end-to-end support in scheduling, coordination, documentation, research, and executive logistics. It is ideal for someone who enjoys

structure, follow-through, and working closely with senior leadership

.

This is a

professional executive support role

with clear boundaries -- not a general admin or informal personal errands position.

Key Responsibilities1. Executive & Personal Schedule Management

Manage business and personal calendars Coordinate meetings, functions, and key appointments Prepare daily and weekly schedules in advance Act as a gatekeeper to prioritise and protect focus time

2. Executive Communication & Follow-Up

Manage assigned emails, WhatsApp messages, and correspondence Follow up with internal teams, partners, and vendors Track action items and deadlines Prepare short summaries and task trackers

3. Travel & Logistics Coordination

Book flights, accommodation, and transport Prepare travel itineraries and meeting schedules Coordinate site visits, branch visits, and off-site meetings Provide driving support to meetings or functions when required
(Valid driving licence required)

4. Director's Office Administration & Documentation

Prepare professional letters, agreements, and documents Organise investment-related documentation and correspondence Coordinate with lawyers, accountants, bankers, and consultants Maintain organised digital and physical filing systems

5. Accounting & Records Support (IMAN Consultancy & Training)

Track invoices, receipts, expenses, and payments Monitor collections and outstanding items Prepare simple financial summaries for review Liaise with external accountants when required

6. Board, Management & Presentation Support

Prepare presentation decks for: Board of Directors meetings Management reviews Strategy and planning sessions Compile reports, data summaries, and briefing notes

7. Competitor Research & Business Analysis

Conduct competitor research and benchmarking Analyse pricing, offerings, positioning, and campaigns Prepare comparison tables and insight summaries

8. Social Media & Digital Presence Coordination

Manage social media posting and scheduling Coordinate content timelines based on provided direction Track basic engagement metrics Ensure consistent and professional online presence

9. Professional Executive Support

Coordinate professional attire for official functions Manage executive-related personal schedules linked to work Support ad-hoc executive tasks within professional boundaries

Requirements

Diploma or Degree in Business, Management, Administration, Finance, Marketing, or related field

2-5 years experience

as an Executive PA, EA, Operations Support, or similar role Strong organisational and follow-up skills Comfortable handling confidential and sensitive information Able to manage multiple priorities independently Proficient in: Google Docs, Sheets, Slides / Microsoft Office Email, calendar tools, WhatsApp Valid driving licence

Preferred Traits

Calm, structured, and reliable Strong attention to detail Comfortable coordinating people and deadlines Professional, discreet, and well-presented Proactive and able to anticipate needs

Salary & Benefits

RM 2700-3700 per month

Exposure to senior leadership and multi-business operations Long-term role with growth potential
Job Type: Full-time

Pay: RM2,700.00 - RM3,700.00 per month

Work Location: On the road