Job Description

Position General Summary
Coordinate the tendering process from tender advertisement/invitation to bidders, tender briefing and site visit up to tender closing, ensuring full compliance with Standard Operating Procedures (SOPs) and delivering timely, high-quality, and effective outcomes.
Essential Position Functions * Follow up on tender calls to ensure they are carried out on time and all documents are ready.

• Assist with tender briefings by helping organize sessions and preparing materials for bidders.
• Prepare and send tender addendum or clarifications, and follow up to make sure all bidders receive the updates.
• Handle extensions of tender closing dates, including notifying bidders and updating timelines.
• Update the event tracker and tender file to keep records accurate and complete.
• Manage tender closing by ensuring proper handling and registration of submissions, following company procedures.

Key Challenges

• Meeting tight timelines for tender calls, briefings, and closing activities while ensuring accuracy and compliance.
• Coordinating with multiple stakeholders to gather and distribute information promptly and correctly.
• Managing frequent changes such as clarifications or extensions, and ensuring all updates are clearly communicated to bidders.
• Maintaining accurate records and documentation for audit readiness under high-volume workloads.
• Ensuring smooth tender closing while handling submissions securely and in line with strict procedures.
• Minimizing errors that could lead to miscommunication or delays in the procurement process.

Skills
A highly motivated individual with an analytical mindset, strong attention to detail, and excellent communication and writing skills. Demonstrates high integrity and professionalism in all interactions.
Education

• Degree in any related discipline preferably in Purchasing & Supply Management

Relevant Industries

• Degree holder with minimum CGPA 3.0 and minimum 1 year relevant experience.

Additional Information
Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us by 4 December 2025.
Only the shortlisted candidate will be notified.

Skills Required