Job Description

MohonKelayakan

• Bachelor\'s degree in Business Administration or related field preferred.
• 5 years or more of experience as an Executive Secretary or in a similar administrative role
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English and Mandarin
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to multitask and prioritize workload effectively in a fast-paced environment.
• Professional demeanor and the ability to interact with individuals at all levels of the organization.

TanggungjawabWe are looking for a highly organized and proactive Executive Secretary cum PA to provide administrative support to our CEO. The ideal candidate should have at least 5 years of relevant experience with a medium to large organization. The Executive Secretary will play a crucial role in ensuring the smooth and efficient operation of our office, handling a variety of tasks with professionalism and attention to detail.Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Communication: Serve as the primary point of contact for internal and external communications, screening and directing phone calls and emails as appropriate.
• Documentation: Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
• Record Keeping: Maintain organized and up-to-date records, files, and databases, both electronic and physical.
• Meeting Coordination: Coordinate and prepare materials for meetings, take minutes, and follow up on action items as needed.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Team Collaboration: Collaborate effectively with colleagues across departments to support company initiatives and projects.
• Special Projects: Assist with ad hoc projects and tasks as assigned by the executive team, demonstrating flexibility and willingness to contribute to the overall success of the organization.

Manfaat

• 5 working days a week
• Shorter working hours
• Free flow snacks & beverage
• Sport activity / Team building
• Monthly birthday celebration
• Comfortable working environment
• Follow all gazette public holiday (Federal Territory of Kuala Lumpur)

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