Job Description

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The post holder will be a member of the admissions team with responsibility for admissions day-to-day operations and procedures for the admissions of students to university. This includes implementation of offer processing in speedy, accurate, consistent and transparent manner to provide a positive applicant experience. The job role requires high standards of data quality at all times.

The role will be based at the University\'s campus in Putrajaya, the administrative capital of Malaysia.

Key Duties and Responsibilities * Processing the local and international application to generate offers using the CRM and Student Administrative System with the aim of 100% accuracy. This includes assessing qualifications, authenticity of results and defining entry requirements.

• Ensure that correct procedures and policy are followed when dealing with application with under age, fraudulent and criminal convictions.
• Maintain a high standard of knowledge and awareness of the HE sector, relevant legislation, university\'s entry requirements and admissions processes.
• Provide daily application report on the application trend to respective stakeholders.
• Keep track of current application status to ensure highest conversions of applications and student enrolments.
• Handle all administrative processes and admission of students including filing, archiving of data, reporting, etc.
• Attend to applicants\' enquiries independently in timely and professional manner.
• Establish close liaison with education consultants, academic department, international office, scholarship unit, registry and finance department.
• Assisting in recruitment activities such as Open Day, Education Exhibition, etc.
• Any other tasks deemed relevant in assisting the admissions & recruitment processes

All HWUM staff endeavours will embody our shared values of: Inspire, Collaborate, Belong, and Celebrate.

Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.

Person Specification

Education & Qualifications

Essential:

• Diploma/ Degree (or equivalent qualification)

Desirable:

• Diploma/ Degree

Experience

Essential:

• Fresh Graduates are encouraged to apply.

Desirable:

• At least some experience in administration in a higher education environment

Competencies, Skills & Knowledge

Essential:

• Self-motivated, target oriented and independent with high degree of commitment to meet deadlines and objectives.
• Adequate written and verbal communication skills.
• Must have knowledge of word processing & Microsoft Office suite.
• Ability to work and cooperate in a team oriented environment.

Special Factors (if applicable)

• Enjoys being part of a start-up campus, developing the role as the campus grows, and willing to take a \'hands on\' approach from the outset.

Essential Criteria - these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short listing stage.

Desirable Criteria - these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.

Application Process

Due to Malaysian Immigration restrictions, we regret that this position is only open to citizens or permanent residents of Malaysia.

Applications should be submitted to Career Website.

Applications must be submitted by 18 May 2023. If you are not contacted by the selection committee by 31 May 2023 then please assume that on this occasion your application has been unsuccessful.

The University is committed to equality of opportunity.

Other Relevant Information

For more information about Malaysia Campus, please visit .

For information about Positive Education, please see our website:

Heriot-Watt University