Job Description

Position: Facilities Assistant Tenure: 1 year contract (Renewable basis) Salary: Up to RM 3500 (Subject to Experience) Working Location: Port Dickson Working Hour: Standard Job Responsibilities: Assist in managing building services and monitors key performance indicators, service statistics and trends ensuring that service levels are aligned with Business Unit requirements Assist in managing client communications through daily interaction with all levels of Business Unit ie Intranet, Facilities email, Government letters etc Monitor and execute all implemented maintenance initiatives/projects as scheduled Handle Record Management Assist in dealing with various vendors for any ad hoc repairs including sourcing of quotations Check and verify all vendor invoices in SAP system including payment disputes Assist in handling mandatory renewal of Refinery\'s government licenses, permits, assessment tax land fees and transportation licenses etc Assist in preparing tender document and schedule of rates Assist in preparing Opex and Capex during Planning & Budgetary cycle Assist in allocating, managing office space and renovation in the building Prepare and review all permits and job scope analysis from the contractors before acquiring approval Prepare various reports in Microsoft office i.e., Excel, Words, PowerPoint etc Establish and handle filing system of all invoices and other documents Perform any other duties as and when instructed by superior Job Requirements: Minimum qualifications at least Diploma in Business, Facilities or Admin Minimum 5 years of working experience Proficiency in SAP and Microsoft Office is a must Proficiency in AutoCAD will be an added advantage Able to write official memos and letters

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