Job Description

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Position: Facilities Assistant

Tenure: 1 year contract (Renewable basis)

Salary: Up to RM 3500 (Subject to Experience)

Working Location: Port Dickson

Working Hour: Standard

Job Responsibilities:

Assist in managing building services and monitors key performance indicators, service statistics and trends ensuring that service levels are aligned with Business Unit requirements

Assist in managing client communications through daily interaction with all levels of Business Unit ie Intranet, Facilities email, Government letters etc

Monitor and execute all implemented maintenance initiatives/projects as scheduled

Handle Record Management

Assist in dealing with various vendors for any ad hoc repairs including sourcing of quotations

Check and verify all vendor invoices in SAP system including payment disputes

Assist in handling mandatory renewal of Refinery\'s government licenses, permits, assessment tax land fees and transportation licenses etc

Assist in preparing tender document and schedule of rates

Assist in preparing Opex and Capex during Planning & Budgetary cycle

Assist in allocating, managing office space and renovation in the building

Prepare and review all permits and job scope analysis from the contractors before acquiring approval

Prepare various reports in Microsoft office i.e., Excel, Words, PowerPoint etc

Establish and handle filing system of all invoices and other documents

Perform any other duties as and when instructed by superior

Job Requirements:

Minimum qualifications at least Diploma in Business, Facilities or Admin

Minimum 5 years of working experience

Proficiency in SAP and Microsoft Office is a must

Proficiency in AutoCAD will be an added advantage

Able to write official memos and letters

Sub Specialization : Engineering;Civil
Type of Employment : Contract
Minimum Experience : 5 Years
Work Location : Negeri Sembilan

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