Job Description

sampleClient/Stakeholder ManagementProvide superior customer service to meet on-site client\xe2\x80\x99s expectationsProcurement & Vendor ManagementAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors\xe2\x80\x99 works)Assist in the procurement of vendors and services as requiredFinance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerEnsure prompt and accurate management of purchase orders in JDEHealth & Safety ManagementConduct regular audits to ensure safety procedures on site are in place and workingAssist in carrying out safety procedures when neededSite Operations ManagementAssist in the implementation of Industry Best Practice operationsConduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all timesSeek ways to constantly reduce costs and improve operational standardsMaintain premises in neat and good working condition at all timesMaintain duplicate office keys in good orderAssist with receptionist coverage from time to timeProvide FM support for meeting room bookings where requiredCoordinate with pantry staff to ensure that pantry and vending machine items are always in stockRisk ManagementAssist in the implementation and management of property risk management programSupport the implementation and monitoring of disaster recovering and business continuity plansFollow established escalation procedures and incident reporting proceduresAchieve Key Performance Indicators and Service Level Agreement targetsResponsible for handling of incoming and outgoing calls including distributionReceive, inform, guide visitors including co-ordination with employeesResponsible for maintaining the telephone registers including call trackingPreparation/ updating telephone list for clientResponsible for maintenance and upkeep of front officeEnsure compliance of regulations / requirements of JLL management.Participate in Emergency Evacuation procedures including crisis management and business continuity.Develop the necessary policies and procedures required for all functions within the scope of ReceptionLocation:On-site \xe2\x80\x93Kuala Lumpur, MalaysiaJLL Privacy NoticeJLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.

Jones Lang LaSalle