Job Description

Company description
Our vision \xe2\x80\x9cTo create a better everyday life for the many people\xe2\x80\x9d is the reason why IKEA and our shopping centres exists and why people choose and love to come to us. It is the driving force behind our success.

We want to be the \xe2\x80\x9cPreferred shopping centre destination\xe2\x80\x9d for retailers and business partners. In additional to that, we are here to create and enable active experiences for families and friends in Johor, inspiring them to have enjoyable moments. For a successful future we must secure \xe2\x80\x9cGrowth with long term profitability\xe2\x80\x9d and we will do this by a consistent focus within our four strategic cornerstones of Growth, People, Sustainability and Costs.

Acting like a market leader in all our decision making and securing a \xe2\x80\x9cMarket Leadership Mentality\xe2\x80\x9d in our organisation will drive us to reaching our vision.
Job description
Facilities Management

• Oversees the administration of FM department documentation, FM agreement and monitoring of vendor service reports.
• Coordinates operational problems between vendors and FM team lead.
• Administers the FM reports and updates the FM defect list in the system and closely monitors and updates FM preventive maintenance.
• Filing and documentation of FM reports.
• Monitor and follow up with vendors for regular maintenance report.
• Updating and maintaining asset and preventive maintenance task information in FM
• Tracking preventative maintenance and work orders, purchase orders, invoices and co-ordination vendors work, as well as unplanned work.
• Organize and co-ordinate preventative maintenance activities with the FM team.
• Assist the FM Manager or Assistant Manager in gathering information to complete the Facilities Department monthly reports.
• Maintaining facilities department inventory and update the inventory list.
• Analyzing downtime data with FM team lead to develop effective preventive maintenance procedures.
• Coordinate between facilities and vendors to ensure proper execution of preventive maintenance processes and ensure all documentation is complete and compliant with SOP, Sec-Check and ITMO requirements.

• Professional Certificate, Bachelor\xe2\x80\x99s Degree, Post Graduate Diploma, Professional Degree, Master\xe2\x80\x99s Degree, preferably in Real Estate or related field.
• 3- 5 years working experience in facilities Management function, within a shopping centre environment.
• Excellent communication and computer skills with good knowledge of using spreadsheets, excel and database software.
• Professional, well organized, reliable and meticulous.
• Able to handle confidential and sensitive materials discreetly.
• Able to work independently and under pressure, able to multi-task.
• Good command of English, both spoken & written.