Job Description

What this job involves:

Prioritising the facilities\xe2\x80\x99 needs

Working with both the Country Lead and other Lead, you\xe2\x80\x99ll oversee the property\xe2\x80\x99s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you\xe2\x80\x99ll strive for continuous improvement in the process.

You\xe2\x80\x99ll also keep an eye out on the property\xe2\x80\x99s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you\xe2\x80\x99ll manage supply and service contracts as approved by clients.

In addition, you\xe2\x80\x99ll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You\xe2\x80\x99ll also be on top of health and safety issues that may arise, and actively participate in reviewing them.

Also part of your mandate is to monitor the property\xe2\x80\x99s budget. As the person in charge, you\xe2\x80\x99ll make sure that there\xe2\x80\x99s enough petty cash to support operations. You\xe2\x80\x99ll also see to it that vendor invoice processes comply with standards.

Going above and beyond expectations

Client satisfaction is second nature to the person in charge. In this role, you\xe2\x80\x99ll take on difficult issues and seek out opportunities to improve operations. You\xe2\x80\x99ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.

In addition, you\xe2\x80\x99ll carry out routine service audits to ensure that the team maintains its overall performance. You\xe2\x80\x99ll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Some of the responsibilities are as below:

Responsible for managing/oversee the facilities teams with their day-to-day management of property projects, health and safety matters and building maintenance.

Duties;

• Develops and maintains positive relationships with clients. Attends client meetings.

• Coordinates oversee and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work.

• Reviews work orders to ensure that assignments are completed.

• Responsible for facilities inspections and reports.

• Responsible for HVAC, gen-set and UPS maintenance.

• Obtains and reviews price quotes for the procurement of parts, services, and labour for projects.

• Manages vendor relationships and trains vendors on the work order and billing procedures.

• Managing landlord relationships.

• Managing service contracts

• Daily user for work order system, Corrigo, email, and training.

• Conducting regular facility audits for safety and compliance.

• Controlling all maintenance and facilities spend in line with budgeted levels.

• Conducts financial/business analysis including the preparation of reports.

Sound like you? To apply you need to have:

Strong knowledge of property operations

Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years\xe2\x80\x99 experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.

Solid background in team management

Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

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Jones Lang LaSalle