Job Description

Real Estate

Location

Kuala Lumpur Sentral, Malaysia

Language

English

Summary

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The Supervisor, Facility Management is responsible for all aspects of daily facility operations to maintain brick and mortar and its critical equipment. This position supports the business needs of Site Management while providing a comfortable and safe work environment to all staff.

Description

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Utilize Helpdesk System to manage facilities tasks and work tickets in a timely manner
Ensure site compliance with company policies, standards and procedures by participating in audits and reviews of executed operational methods and practices


Provide input to Facilities Manager and help manage vendor relationships for all facilities purchases and supply orders


Support Facilities Manager in managing relocation/space planning such as reconfigurations and build-outs according to schedule


Ensure health and safety policies and procedures are being followed through ongoing communication and reinforcing accountability


Provide input to Facilities Manager for annual budgets


Monitor day-to-day site operations of long-term third party contractors to ensure performance meets vendor service level agreement


Coordinate with Procurement in gathering quotes from outside vendors for building fixtures, repairs, maintenance, and upkeep to evaluate each project and total cost saving potential


Monitor all Purchase Orders and Payments. Ensure no late payment, compliance on coupa activities


Deals with local statutory authorities and regulations without deviating from the laid guidelines and process


52-week PPM calendar to be maintained and timely execution of the same to be done


Liaise with landlord in relation to landlord duties under lease agreements


Stakeholder management and team management to include career progression, training & development needs