Job Description

Utilize Helpdesk System to manage facilities tasks and work tickets in a timely manner



Ensure site compliance with company policies, standards and procedures by participating in audits and reviews of executed operational methods and practices



Provide input to Facilities Manager and help manage vendor relationships for all facilities purchases and supply orders



Support Facilities Manager in managing relocation/space planning such as reconfigurations and build-outs according to schedule



Ensure health and safety policies and procedures are being followed through ongoing communication and reinforcing accountability



Provide input to Facilities Manager for annual budgets



Monitor day-to-day site operations of long-term third party contractors to ensure performance meets vendor service level agreement



Coordinate with Procurement in gathering quotes from outside vendors for building fixtures, repairs, maintenance, and upkeep to evaluate each project and total cost saving potential



Monitor all Purchase Orders and Payments. Ensure no late payment, compliance on coupa activities



Deals with local statutory authorities and regulations without deviating from the laid guidelines and process



52-week PPM calendar to be maintained and timely execution of the same to be done



Liaise with landlord in relation to landlord duties under lease agreements



Stakeholder management and team management to include career progression, training & development needs