Job Description

About the job

Danone Business Services APAC is an organization that delivering unparalleled services experiences across

Asia

with the mission to be the

BEST IN CLASS

by enhancing the experience at every touchpoint, driven by our dedication to quality and innovation to our valued Danoners, customers and suppliers.





The

Facility Coordinator

is responsible for managing the day-to-day operations of office administration and facility management. This role requires strong organizational skills, proactivity, and the ability to multitask effectively in providing administrative support and overseeing facility operations. Key responsibilities include optimizing office administration processes, addressing administrative needs and related issues, managing vendor relationships, and ensuring compliance with safety, health, and secretarial services.




MAIN RESPONSIBILITIES Office Administration & Facility Management
Responsible for DBS Asia & SDC-KL administrative matters and ensuring conducive working environment Maintaining office policies & procedures, updating as necessary to optimize workflow and productivity. As the focal contact point with facility management vendor, contractors and building management to address facility related issue promptly and efficiently. Oversee general office administration tasks, including procurement and management of office and pantry supplies, maintenance of office equipment and fixed assets and invoices processing. Liaise with local authorities for licenses, permits, applications, and bill matters. Monitor facility and office administration budgets and expenses, ensuring cost effective solutions with out compromising quality. Coordinate logistical support such as business travel, hotel, appointments and conferences and travel reservations Promote and continuously reinforcing local and Global safety and health guidelines or as outlines by DBS APAC Safety & Health Committee. Maintain office security by following safety procedures and controlling access via the reception desk To perform any additional tasks/job function as deemed fit by the Line Manager
Procurement / PO / Vendor Management:
Responsible for DBS Asia & SDC-KL Purchase Requisition generation, vendor registration and goods receive / delivery order notes Coordinate overall facility services and monitor contract performance to ensure compliance with service level agreement
Centralized Secretarial Support:
Provide comprehensive administrative supports to Directors, including calendar management, meeting coordination and travel arrangements Handle confidential information with discretion and professionalism, ensuring strict confidentiality of organizational matters and sensitive data Act as a liaison between Directors and internal/external stakeholders, clear communication and timely follow-up on action items.
About you

We embrace diversity in our organization. This means giving full and fair consideration to all applicants without attention to race, color, religion, sex, sexual orientation, gender identity, national origin or disability status.



Join the winning team, thrive with us!



Hit the

'Apply'

button and create your profile in the recruitment system by uploading a CV. We will get acquainted with your experience and then we will arrange the selected candidates for an interview.


About us
At least Diploma or Degree in Business Administration / Management, or a related field Experience: at least 3 years in administrative and facility management support experience with exposure secretary support. Dedicated, innovative, resourceful, team player and able to work under pressure Foster an efficient, innovative and team-oriented work environment Mature and people oriented. Good command of oral and written English * Proficiency in Microsoft Office, especially with MS Excel & Power Point