Job Description

Job Summary:

The Faculty Administrative Executive will be responsible for providing comprehensive administrative support to the faculty, including managing the department's budget, overseeing student academic records and coordinating faculty recruitment.

Key Responsibilities:

Provide administrative support to the faculty members, including scheduling appointments, preparing correspondence and coordinating meetings and events. Manage departmental budgets, including monitoring expenditures and preparing budget reports. Process student requests, such as academic transcripts and degree verifications. Prepare reports and presentations for faculty and administrative meetings. Coordinate faculty recruitment, including job postings, candidate communications, and interview scheduling. Oversee departmental communications, including website updates, social media and email correspondence. Plan and coordinate faculty training and development programmes, and assist with faculty recruitment and onboarding processes. Manage departmental supplies and equipment, including procurement and inventory management. Develop and maintain effective filing systems and record-keeping procedures. Dealing with enquiries from parents and external bodies. Manage the office phone system and ensure that calls are answered and routed appropriately. Provide general administrative support to the Head of Faculty and other faculty members as required. Perform other duties as assigned by the Head of Faculty.

Qualifications:

Bachelor's degree or equivalent in a related field. Minimum of three (3) years of relevant experience, preferably in a higher education setting. Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities simultaneously. Strong attention to detail and accuracy. Excellent written and verbal communication skills, with the ability to interact effectively with faculty, staff and students. Proficiency in Microsoft Office and other relevant software applications. Familiarity with academic policies and procedures.

Working Conditions:

The Faculty Administrative Executive will be expected to work on a full-time basis, with occasional evening and weekend work required to accommodate meetings and events. The position will involve working in an office environment, with regular computer use, phone and email communications. The Faculty Administrative Executive will be expected to adhere to the university's policies and procedures, including confidentiality and data privacy policies.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: From RM2,500.00 per month

Application Question(s):

What is your expected salary in RM? How long is your notice period?
Experience:

Admin in higher education setting.: 1 year (Preferred)
Work Location: In person