Job Description

United Nations University (UNU)

UNU is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.

For the past four decades, UNU has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development, and welfare. With more than 400 researchers in 12 countries, UNU\'s work spans the 17 Sustainable Development Goals\' full breadth, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.

UNU Centre Administration

UNU Centre Administration is responsible for developing and implementing administrative policies governing the UNU and its global network of institutes and programmes. In addition, UNU Centre Administration provide services to internal clients in the areas of financial management, budgeting, human resources management, travel and procurement. UNU Centre Administration is located in Tokyo, Japan, with a global services centre based in Putrajaya, Malaysia.

Responsibilities

Reporting to the Senior Finance Manager, the Finance Assistant is responsible for assisting with budgetary and reporting services, and supporting the financial closing process.

1. Provide budgetary and reporting services for UNU offices while ensuring compliance with the applicable rules and regulations.

• Monitor project statuses and balances, highlighting deficits; and provide advice to the institutes in their review.
• Prepares management reports, reconciliation and analyzes trends.
• Prepares information required to respond to audit findings and recommendations.

2. Supports the implementation of effective financial closing and reporting.

• Prepares monthly financial reports and annual financial statements.
• Analyzes accounts, identifies deviations, and ensures corrective actions are taken.
• Coordinate and oversee the timely closing of the financial modules in the ERP system to ensure deadlines are achieved.
• Prepares information required to respond to audit findings and recommendations.

3. Supports and coordinate financial audits.

• The focal point for the coordination of the financial audits.

4. Actively participate and contribute in finance initiatives and improvements.

• Actively participate in the implementation of new ERP enhancements, complete user acceptance testing and trainings.
• Identify and implement initiatives to improve workflow, streamline financial reporting processes to enhance efficiency and productivity.
• Provides guidance and training to personnel concerning the application of the UNU policies, UN Financial Regulations and Rules and established operational practices and the interpretation of requirements for handling financial and budgetary transactions.

5. Perform other duties as assigned by the supervisor.

Key Performance Indicators

• Timely, accurate and complete recording of transactions.
• Timely and high quality of reports.
• Prompt and effective resolution to institutes\' queries.

Competencies

Values:

• Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.
• Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.
• Humility - Demonstrate self-awareness and willingness to learn from others.
• Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet.

Behaviours:

• Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UN
• Analyse and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
• Deliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
• Learn and Develop - Pursue own learning and development and contribute to the learning and development of others
• Adapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways

Qualifications

1) Education and certification

Secondary education or a first level degree from a recognized university in finance, accounting or related disciplines

2) Required skills and experience

• Six years of relevant working experience, OR Bachelor\'s degree with four years of relevant working experience, preferably in an international setting.
• Working knowledge of International Public Sector Accounting Standards (IPSAS) or other international accounting standards is desirable.
• Experience with MS Office products, particularly with Excel spreadsheets.
• Experience in handling ERP systems.
• Ability to work under minimal supervision and with high level of resilience.
• Result-oriented, self-motivated and hands on, with the strong ability to establish priorities, multi-task and work within tight timelines.
• Dynamic, has strong attention to details, focused, and flexible.

3) Language Requirements:

• Fluency in English is required.
• Knowledge of another UN official working language is an asset.

Remuneration

The successful candidate will be employed under a national PSA contract. UNU offers an attractive compensation package including an annual net salary in the range of MYR 70,496 - MYR 85,536, commensurate with the experience and qualifications of the candidate. Benefits include 30 days annual leave and a health insurance scheme.

UNU is not liable for any taxes that may be levied on the remuneration you receive under this contract. Payment of any such taxes remains the sole responsibility of PSA holders.

Duration of contract

The duration of the initial contract is 1 year. This is Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance. The combined duration on a PSA contract with UNU may not exceed six (6) years. The mandatory age of retirement for PSA holders is 65 years.

Starting date

Immediate

How to Apply

To apply to UNU, you will not need an account. Instead, we ask that you:

• Apply via the apply link;
• fill out the

(please avoid using similar forms provided by other United Nations organisations); * provide a motivation statement (in the P11 form); and

• answer a few questions that are tailored to the position.

You may wish to refer to the for more information.

Application Deadline

21 February 2024

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview, background checks, and references.

Special Notice

Staff members of the United Nations University are international civil servants subject to the Rector\'s authority. They may be assigned to any of the activities or offices of the United Nations University. The Rector reserves the right to appoint a candidate at a level below that advertised. UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply and become part of the organisation. Applications from developing countries, and from women are strongly encouraged. Eligible internal applicants are also encouraged to apply. UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

If you have supervisory function you need to have awareness on gender related issues.

Information about UNU rosters

UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU at the same grade level and with similar job description, experience and educational requirements.

Scam Warning

UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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A minimum of 4 years of progressively responsible experience in Finance, Accounting or related areas is required. Please explain how you meet this criterion using examples. *

Experience in Excel spreadsheets, ERP systems and working with minimal supervision. Please explain how you meet this criterion. *

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