Job Description

Job Brief :To ensure proper and correct posting and mapping in AR / AP / Inventory / Revenue / Receipt / GL modules and others related in system both manually and software.To ensure all revenue and expenses are taken up and booked accurately into accounting system and monthly management reports are produced in timely manner as required by the holding company.To ensure all accounting entries are appropriately performed with accordance to Malaysia Accounting Standard and are in line with Hotel Policies and Standard.To directly assist Financial Controller in day-to-day Finance & Accounting operations, accounting matters, audit and other Finance administrative tasks as and when it is required.Job Responsibilities :Income Auditor * To coordinate the daily functions of Night Audit and Income Audit are performed with accordance to Hotel Accounting Standard and Company\xe2\x80\x99s policies.

• Reconcile all other Miscellaneous Income in PMS and prepare itemized listing for each income for tax purposes.
• Input all income and payment into Daily Revenue Report and to tally with Guest Ledger, Deposit Ledger and AR Ledger movement.
• Prepare daily revenue report complete with statistic of Room and F&B. Distribute to department head timely basis.
• Prepare daily revenue journal, ensuring that revenues have been classified to the correct general ledger code and import by GL on daily basis into Q3 Financial System.
• Review Rate Variance Report and notify Financial Controller on any unauthorised discrepancy.
• Review and audit Room Discrepancy Report (Maid Room Checklist against Front Office system room status).
• Conduct physical spot check on \xe2\x80\x98000\xe2\x80\x99 and \xe2\x80\x980S\xe2\x80\x99 Room on timely manner or as assigned by Financial Controller.

General Cashier

• Monitor compliance with hotel policies for House Banks, Daily Banking of Cash and Foreign Exchange Policies (if any).
• Collect daily cashier envelopes from drop safe in presence of a witness each morning. Open and count contents of each envelope in presence of a witness and record cash totals on general cashier report. Ensure witness signature is obtained.
• Conduct bank trip to deposit daily cash collection into respective bank account in presence of at least one witness via Hotel registered vehicle or any mean of transportation as approved by Financial Controller.
• Prepare daily General Cashier report and forward to Financial Controller for review.
• Responsible in posting Bank In Slip for cash collection and clearing the Cash Clearance Ledger.
• Responsible in updating Cash Receipt in Bank Reconciliation Statement.
• Process Petty cash and as required and reconcile weekly.
• Reimburse approved petty cash claims to departments on a timely basis and submit cashier float reimbursement cheque request to AP Shared Service when the amount fall to minimum PAR of RM1,000.00 (One Thousand).
• Compile cashier overage/shortage report and ensure report is routed to department head for review then submit to Financial Controller at end of each month for review. Investigate any individually significant variances on a timely basis and report any unexplained variances to the Financial Controller.
• Ensure General Cashier float is counted with an independent witness at least once per month and to conduct surprise float check at all outlets.
• Ensure all house floats are supported by current, fully completed and approved house bank contracts and recipient fully understands contract per hotel policy.
• Ensure house float is returned by any terminating employees. After float has been returned, cancel float contract and send a copy to Human Resources, retaining the original for your records.
• To maintain the safety of GC Safe Deposit Box and Drop In Safety Box keys and passwords at all time.
• To maintain sufficient small notes for operation use.

Accounting General * Prepare and post journal vouchers of all accrual expenses.

• Perform reconciliation on accrual accounts and to tally with General Ledger and update in reconciliation schedule at month end.
• Perform Bank Reconciliation and ensure the Cash Book in General Ledger is tally with Bank Statement on 30th or 31st monthly.
• Undertake any other tasks as requested by the Financial Controller from time to time.
• Bring to the attention of the Financial Controller any matter requiring attention.
• To co-ordinate with all Head of Departments on monthly reports for account closing purposes and ensure reports are received on timely manner (eg. Utility, Inventory, Kitchen Inter-Transfer, Store Issue etc).
• To validate and verify the Verification & Approval Form (VAF) before Account Assistant sending out via HelloSign.
• To co-ordinate with Account Assistant and Account Officer that all balance sheet reconciliations are performed on timely manner.
• To co-ordinate with Account Assistant and Account Officer that all monthly journals, accruals and prepayment are accounted for.
• To co-ordinate with Account Assistant that all payment obligations are remitted on timely manner

a) Rental \xe2\x80\x93 before 7th monthly (current month)b) Contract Labour \xe2\x80\x93 before 7th monthly (last month)c) Statutory/Taxes \xe2\x80\x93 minimum 2 (two) weeks prior to its due date.d) All contracted services \xe2\x80\x93 first week monthlyFinance General * To periodically update Contract / Licence / Insurance Listing and ensure they are renewed before expiry date.

• To ensure tax return form are submitted on timely manner.
• To ensure Budget are posted into Q3 Financial before opening new fiscal period in Q3F.
• To co-ordinate with all Finance and Accounting team members during the audit period and ensure all documentations are in place.
• To assist Financial Controller on audit inquiries.
• Maintain an effective filing system for all accounting documents (journals, receipts, revenue and sales transaction slips and invoices, stock card, cheque register, payment voucher, fixed asset invoices and register, etc) for future reference and to safe-keep for at least 7 (seven) years for Custom Audit.
• Maintain an effective filing system for all Contracts/Licences /Taxes /Insurance
• To provide and maintain all Hotel Contracts / Maintenance Agreement / Deposits records with Suppliers / Contractors.
• Bring to the attention of the Financial Controller any matter requiring attention.
• To take charge and represent Financial Controller in Accounting & Finance matters during his/her absence.

Job Requirement :

• Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Finance / Accountancy / Banking, Hospitality / Tourism / Hotel Management
• Preferably at least 3 years of related working experience.
• Preferably undefined specializing in Accounting / Auditing or equivalent.
• Good communication skills in English, Malay language for both spoken and written.

LBS Bina Group Berhad