Job Description

Job Purpose To assist the General Counsel & Company Secretary (GC&CS) in ensuring the operations and functions of Company Secretarial Unit under the Legal & Company Secretarial Department is delivered effectively and efficiently. Responsibilities To provide in-house secretarial services in managing and administering secretarial practices and corporate secretarial requirements in accordance with applicable rules and regulations. To assist GC&CS on coordination and handling of the Board and Board oversight committees\' meetings. To assist GC&CS on coordination and handling of Management and Sub-Management committees\' meetings. To assist GC&CS in ensuring effective communication and coordination on all matters pertaining to the Board and its members. To prepare relevant minutes of meetings and circular resolutions in relation assigned meetings. To assist in the preparation of pre and post meetings, general meetings and internal management meetings, as and when necessary. To prepare Board meeting papers on corporate governance and secretarial matters. To advise the Board of Directors and Management on corporate governance matters. To ensure compliance with related laws and regulations as well as the company\'s Constitution. To oversee records management filing system/database for company secretarial matters. To supervise subordinates under Company Secretarial Unit to ensure that works are done properly and efficiently within scheduled timelines. To assist GC&CS in monitoring attendance, performance and discipline of staff as well as to assist in planning and recommending staff development and training requirements. To attend to ad hoc assignments and assume responsibility of other relevant tasks as assigned from time to time. Requirements Candidate must possess at least a Bachelor\'s Degree, Professional Degree, Master\'s Degree, Doctorate (PhD) in Law, Corporate Secretarial, Corporate Administration, Corporate Governance or equivalent. Preferably ICSA graduate or MAICSA associate. Minimum 8 years of working experience in related field. Must have knowledge of general corporate legal issues. Well versed in Companies Act 2016, Financial Services Act 2013, Development Financial Institutions Act 2002, Malaysian Code of Corporate Governance, Bursa Malaysia\'s Main Market Listing Requirements and Corporate Governance Guide, Bank Negara Malaysia\'s Corporate Governance Policy and other related laws and regulations. Professional, Analytical, Clarity of thought, Practical and Persuasive, Good Interpersonal Skills and Good Command of English/ Bahasa Malaysia both verbal & written. Good writing and analytical skills with sound legal judgment to support business needs. Excellent communication skills with a high degree of integrity. Able to drive and manage productive and professional regulatory relationships with various stakeholders. Resourceful, self-motivated, meticulous and able to work independently. Regular hours, Mondays - Fridays, Formal Open to Malaysian only

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