Job Description

Position Description
Position Title: HR & Admin Assistant Department: Human Resource Tenure Status: Permanent full-time
Position Summary: The Employee Will:

• Be motivated and enthusiastic about all aspects of the role and keen to take on responsibilities.
• Enjoy a challenge and be able to work under pressure to meet tight deadlines.
• Be highly organised, with excellent time management skills, attention to detail and an ability to work independently and well with a team to complete a set task.

Responsibilities/Objectives:

• Organize and schedule meetings and appointments
• Provided project support and data tracking.
• Responsible for completing administrative tasks.
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Book travel arrangements
• Generate, submit and reconcile reports
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Handle multiple projects
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Resolve administrative problems
• Receive, sort and distribute the mail

Administrative Assistant top skills & proficiencies:

• Able to cultivate relationships at all levels
• Detail-oriented and accurate with large volumes of information
• Confident and articulate communicator - verbal and written
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Teamwork
• Discretion and Judgment
• Patience
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation

Qualifications:

• Bachelor\xe2\x80\x99s degree in business administration, management, or related field.
• Experience in related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through education opportunities.

Note:
As this is a small company, all staff must be able and willing to assist in a range of activities.
Organisation Relationships
The Employee will report to the HR & Admin Executive. Job Type: Full-time Pay: RM2,500.00 - RM3,000.00 per month Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Iskandar Puteri: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration (Preferred)

Expected Start Date: 07/03/2023