Job Description

Job Summary

The HR & Admin Executive is responsible for managing day-to-day HR operations, office administration, and supporting the smooth functioning of the interior design company. This role ensures effective talent management, regulatory compliance, and administrative efficiency to support both creative and operational teams.

Key Responsibilities

Human Resources

Handle end-to-end recruitment: job postings, screening, interviewing, and onboarding new employees. Maintain employee records, contracts, and personal files. Develop and implement HR policies in line with labor law and company culture. Manage payroll processing, attendance, and leave records. Coordinate training and development programs for staff. Handle employee relations, grievances, and performance management processes. Support company culture initiatives to foster teamwork, creativity, and productivity.

Administration

Oversee daily office operations, supplies, and facility maintenance. Coordinate with external vendors, contractors, and service providers (e.g., IT, maintenance, office supplies). Manage company correspondence, filing systems, and document control. Organize meetings, prepare minutes, and handle travel arrangements when necessary. Assist with project-related administrative tasks (e.g., contracts, permits, client documentation). Ensure compliance with safety, health, and legal regulations for office and project sites.

Finance & Support (basic level)

Assist in processing invoices, claims, and petty cash. Support finance/admin team with expense tracking and budget reporting.

Requirements

Diploma/Degree in Human Resources, Business Administration, or related field. 2-4 years of experience in HR and administration (experience in design, construction, or creative industry preferred). Familiarity with Malaysian labor law and HR best practices. Strong organizational, communication, and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Ability to multitask and work independently in a dynamic, creative environment.

Key Attributes

Detail-oriented, reliable, and proactive. Adaptable to a fast-paced, design-driven work culture. Strong problem-solving and people management skills. Ability to maintain confidentiality and handle sensitive information.
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

Opportunities for promotion Professional development
Ability to commute/relocate:

Rawang: Reliably commute or planning to relocate before starting work (Required)
Education:

Diploma/Advanced Diploma (Required)
Experience:

Human resources: 1 year (Required) Administrative: 1 year (Required)
Language:

English (Required) Mandarin (Required)
Location:

Rawang (Preferred)
Work Location: In person