Job Description

We are seeking an organized, proactive, and confidential

HR and Admin Assistant

to support our team across human resources functions and daily office administration. The ideal candidate will be the backbone of our office, ensuring smooth operations and providing crucial support to our employees and management.

Key Responsibilities

Human Resources Support

Recruitment:

Assist in the recruitment process, including posting job ads, screening resumes, scheduling interviews, and preparing offer letters.

Onboarding/Offboarding:

Coordinate new employee onboarding logistics (e.g., setting up workstations, preparing documents) and handle basic termination paperwork.

Employee Records:

Maintain and update accurate employee personnel files (hard copy and digital), ensuring confidentiality and compliance.

Leave Management:

Administer the annual leave and sick leave tracking system, and address basic employee inquiries regarding HR policies.

Payroll:

Assist the Finance department with basic payroll inputs, such as compiling monthly attendance and leave data.

Administrative Support

Office Management:

Ensure the office runs smoothly by managing office supplies inventory, coordinating equipment maintenance, and liaising with vendors.

Travel Coordination:

Arrange and book travel logistics (flights, accommodation, transportation) for staff and management.

Correspondence:

Manage incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate parties.

Document Control:

Assist in preparing, formatting, and distributing internal documents, reports, and presentations.

General Duties:

Handle ad-hoc administrative tasks as required by management.

Qualifications and Requirements

Must-Haves

Education:

Minimum Diploma or equivalent qualification in Human Resources, Business Administration, or a related field.

Experience:

1-2 years of experience

in a combined HR/Admin, Office Assistant, or similar clerical role.

Technical Proficiency:

Strong proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint, Outlook).

Soft Skills:

High level of

integrity and discretion

for handling confidential personnel information.

Communication:

Excellent written and verbal communication skills in [Specify language(s) if necessary, e.g., English and Bahasa Malaysia].

Nice-to-Haves

Familiarity with local labor laws and regulations [e.g., Malaysia Employment Act]. Experience using an HRIS (Human Resources Information System)
Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Language:

Mandarin (Required)
Work Location: In person