Job Description

To assist the Group Human Resources Manager in the overall human resources and administration. He / She will assist the Human Resources Department in the absence of the Human Resources Manager.

STAFF MOVEMENT

Recruitment of new staffing process: -

Paperwork - Get the Staff Requisition Form approved and start searching for the candidate.

Search - personalized calling, arranging interview, interviewing and reference check.

Prepare the paperwork for the hiring process.

a. Prepare the Letter of Appointment.

b. Send to the new hire accordingly.

On recruitment day - recording the relevant particulars in the payroll system according to IC, Issuance of personal employee particulars form.

Prepare the new hire for orientation with Assistant HR Manager.

Prepare the employee personal file accordingly.

Prepare the acceptance resignation letter once received the resignation letter after the calculation of last employment and working day.

PAYROLL

In charge of The Lisbon Melaka Hotel monthly payroll.

Prepare the monthly payroll, check, and submit for approval, Group HR Manager, Group Director of Corporate Affairs, Group Chief Executive Officer.

Once approved, submit the payroll to respective Finance personnel for transactions.

File accordingly the approved monthly payroll for record purposes

Prepare and send the pay slip to the employee accordingly.

MENTORING & SUPERVISING

To mentor and supervise other HR personnel in respective locations / companies.

To assist by giving suggestions and solutions for any HR related issue brought up by the other companies.

To do at least twice a year HR audit in respective locations / companies

To conduct virtual monthly HR meetings with the other HR personnel for any updates.

OTHER HR DUTIES

Executing personal letters and memos to staff :-

Letter of Appointment, confirmation, extension of probation (if any) promotion, transfer, increment, bonus, show cause, warning and resignation letters.

Checking/Recording on annual leave, public holidays and medical certificates.

Record of Medical Claim.

Preparing performance appraisals forms for staff confirmation.

Typing memorandums when required.

Domestic Inquiry (as stenographer) when required.

Organizing Events, meetings, certificates of perfect attendance, and long service award.

Passing the relevant documents on KWSP, Tax, Socso, and EIS before dateline to Finance department for payment.

Responsible for filling of all relevant and file arrangement & indexing.

Other duties assigned by your Superior.

Job Requirement:

Bachelor's degree in Human Resources, Business Administration, or a related field. 2 to 3 years of experience in human resources or a related field. Strong knowledge of HR principles, practices, and regulations. Excellent communication, interpersonal, and organizational skills. Ability to maintain confidentiality and handle sensitive information with discretion. Proficiency in Microsoft Office suite and HRIS software (HR2000/iPayroll). Strong attention to detail and accuracy.
Job Type: Full-time

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

Opportunities for promotion Parental leave Professional development
Experience:

Human Resources: 2 years (Preferred) HR2000/iPayroll: 2 years (Preferred)
Language:

English (Preferred)
Work Location: In person