Job Description

Human Resources Responsibilities

1. Recruitment & Staffing

Plan and execute recruitment, selection, and onboarding processes. Coordinate with job portals, recruitment agencies, and government platforms (e.g., MyFutureJobs). Prepare and issue employment offer letters, contracts, and confirmation letters.

2. Payroll & Benefits Administration

Oversee monthly payroll, including EPF, SOCSO, EIS, and PCB (LHDN) submissions. Manage attendance and leave systems (e.g., TimeTec, AutoCount). Administer staff claims, allowances, medical benefits, and insurance.

3. Employee Relations

Handle employee grievances, disciplinary actions, and counselling. Ensure compliance with the Employment Act 1955, Industrial Relations Act 1967, and internal HR policies. Foster a positive work culture and promote employee engagement initiatives.

4. Training & Performance Management

Identify training needs and implement staff development programs. Coordinate performance appraisals (KPI reviews) and incentive schemes. Maintain accurate HR records and ensure confidentiality of employee information.

5. HR Policies & Compliance

Review and update HR handbook, SOPs, and company policies. Ensure compliance with labour regulations and statutory bodies (Labour Office, PERKESO, KWSP). Manage foreign worker documentation and permit renewals (if applicable).

Finance Responsibilities

1. Financial Accounting & Reporting

Manage full sets of accounts (AP, AR, GL, bank reconciliation). Prepare monthly management reports, profit & loss statements, and balance sheets. Ensure timely and accurate month-end and year-end closing.

2. Budgeting & Forecasting

Prepare annual budgets, financial forecasts, and cash flow projections. Monitor budget utilization and report on variances. Provide financial insights and recommendations to management.

3. Statutory & Tax Compliance

Ensure compliance with LHDN (tax filing), SST, audit, and Companies Act 2016 requirements. Liaise with auditors, tax agents, and relevant authorities.

4. Cash Flow & Cost Control

Manage company cash flow, banking facilities, and petty cash. Review and control operating expenses and procurement activities.

5. Internal Control & Audit

Establish and maintain effective internal control systems. Safeguard company assets and prevent misuse or fraud. Support annual audit processes and documentation.

Additional Responsibilities

Participate in management and strategic planning meetings. Provide support in HR and financial decision-making processes. Oversee general administrative functions (office supplies, maintenance, insurance renewals). Lead or assist in system implementation, policy reviews, or special projects as assigned.

Requirements

Bachelor's Degree in Accounting, Finance, Human Resource Management, or a related field.

Minimum 5-8 years of experience in HR and Finance

, including

at least 2 years

in a managerial capacity. Strong knowledge of Malaysian Labour Law, statutory regulations (EPF, SOCSO, EIS, LHDN), and MFRS accounting standards. Proficient in Microsoft Excel, SQL Accounting, AutoCount, or similar systems.
Excellent leadership, analytical, and interpersonal communication skills.

Able to work independently, handle confidential information, and meet deadlines.

Ability to communicate in Mandarin is preferred

(to liaise with Mandarin-speaking staff or management).
Job Types: Full-time, Permanent

Pay: RM4,000.00 - RM6,000.00 per month

Work Location: In person