Job Description

HR generalist will be managing various HR functions, including HR administration, Learning & Development Operations Support, ticketing system.

• HR Administrative Support

• Provide administrative support for HR executives
• Assist in HR transactional processes which included Purchase Order (PO)/ Purchase Requisition (PR) creation and invoice processing for HR department and liaising with the vendors on payment related matters.
• Support HR department in overall administration duties and operation tasks including Staff Meeting coordination/ arrangement, documentation courier and etc.
• Fruits basket and Wreath arrangement for all 3 affiliates in Malaysia
• Staff entitlement support - Work with warehouse on delivery date, email employee on receiving date and checking.
• Coordinate with Employee Store committees to upload the employee store listing on monthly basis
• Work with Talent Acquisition partner and HR generalist to ensure the face recognition registration and deregistration process are completed in timely manner.
• Season car park related administration for Directors & Managers.

• Learning & Development Operations Support

• Involve in all in house training and external training discussion with L&D specialist
• Ensure all the training related information is updated into the tracker file on a timely manner
• Coordinate with L&D specialist on HRDF grant application supporting documents.
• Work with relevant parties (i.e. trainer, F&B vendor, IT support and etc) to ensure the training arrangement are all in order prior to the training session.

• Compile training information and submit it via HR SNOW to update training information into EC for GBS team.

• Responsible for Leave Management:

• To ensure employees\' upline is updated in leave system on a weekly basis based on the upline change report provided by EEI team
• Ensure supervisor code for new managers are created in HRMS on a timely manner.
• Ensure the replacement leave request is updated accordingly in HRMS system on weekly basis.

• Responsible for HR ServiceNow Ticketing system:

• Act as Tier 1 support for HR ServiceNow ticketing system such as troubleshooting 101 (i.e password reset for FlexESS and employment verification letter preparation).
• Handle employee request via ServiceNow ticketing system and ensure quick, equitable and courteous resolution within service level agreement

Hybrid Working Mode|Strong career succession opportunities

• Good networking, strong customer focus and relationship building skills
• Good team player, detail-minded with strong numerical sense
• High level of attention to detail and accuracy
• Ability to be versatile coping with ambiguity and work odd hours when required
• Proficient in Excel (Vlookups, Pivot tables, formula setting etc.)
• Tactful, resourceful, self-motivated and able to uphold confidential matters.
• Efficient with excellent planning, organizations, implementation and follow up skills.
• Good interpersonal and excellent communication skills in both English and Bahasa Malaysia.

Our client is a global MNC company.

Continuous learning opportunity

Michael Page