Job Description

Job Title: Operations Executive

Location: Kuala Lumpur, Malaysia

Company: Kris Infotech (MDEC-Registered ICT Company)

About Kris Infotech

Kris Infotech is a leading IT consulting and professional services firm specializing in SAP, Data Analytics, AI/ML, ERP, and Software Development across Malaysia, Singapore, Australia, and India. We support enterprise clients in sourcing and managing high-calibre tech and digital talent.

Role Overview

We are seeking a proactive Operations Executive to support our HR, visa, and business operations function. This role manages end-to-end visa processing, contract preparation, candidate coordination, documentation, timesheet & payroll coordination, and HR compliance activities. The ideal candidate is organised, communicative, and able to multitask in a fast-paced consulting environment.

Key Responsibilities

Visa & Compliance

Coordinate visa documentation, submission, and follow-ups for consultants (MDEC, Employment Pass (EP), SOCSO, EPF). Handle end-to-end visa, quota, and expatriate employment documentation. Ensure compliance with Malaysian labour, immigration, and statutory regulations.

Contract & Documentation

Prepare and issue contracts for employees and consultants. Maintain and update records, agreements, and supporting documents. Track contract renewals and ensure timely extensions.

HR & Administration

Support onboarding and offboarding of employees and consultants. Maintain HR records, leave tracking, and HR correspondence. Assist with employee engagement, policy communication, and compliance updates.

Timesheet & Payroll Coordination

Collect and verify consultant timesheets. Liaise with finance for invoice preparation and payroll processing. Ensure timely submission of SOCSO and EPF contributions.

Data Management & Reporting

Maintain accurate data in internal systems and trackers. Prepare weekly and monthly operational reports for management.

General Operations

Support procurement of office supplies and logistics when required. Coordinate with internal teams to ensure smooth daily operations. Assist with consultant and client queries, events, or travel coordination as needed.

Additional Compliance Responsibilities (MyFutureJobs & Visa Quota)

Ensure all job postings comply with Perkeso and MyFutureJobs requirements for foreign/expatriate quota processing. Post vacancies under the "Foreign/Expatriate Application" category on MyFutureJobs. (Perkeso + MyFutureJobs) Ensure the job title, occupation code (ESCO), and job details match what is submitted to immigration and quota authorities. (MyFutureJobs + Perkeso) Advertise vacancies on MyFutureJobs for a minimum of 30 days, unless officially exempted. (Perkeso) Clearly indicate the number of local and foreign/expatriate hires in all postings. Maintain documentation for quota submissions, approvals, and renewals in compliance with MDEC and immigration guidelines.

Requirements

Diploma/Degree in Business, HR, or related field. 5-7 years of experience in operations, HR, or administrative roles. Strong communication, coordination, and multitasking skills. Proficient in MS Office (Excel, Word, PowerPoint). Organised, detail-oriented, and able to manage multiple priorities. Ability to work independently with minimal supervision.

Good to Have

Experience in IT recruitment or consulting operations. Knowledge of visa processing, MDEC procedures, and HR compliance. Familiarity with timesheet and invoicing systems.

Why Join Us

Collaborative & supportive work culture
Exposure across HR, operations, and consulting functions
Clear career growth opportunities within the organisation

Job Type: Permanent

Pay: RM4,000.00 - RM8,000.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Experience:

HR Operations Executive: 5 years (Required) Visa & Compliance (MDEC, Employment Pass (EP), SOCSO, EPF): 3 years (Required) Contract & Documentation: 3 years (Required) HR & Administration: 2 years (Required) Timesheet & Payroll Coordination: 3 years (Required) Data Management & Reporting: 3 years (Required) Compliance - MyFutureJobs & Visa Quota: 3 years (Required)
Location:

Kuala Lumpur (50470) (Preferred)
Work Location: In person