Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is one of the world\xe2\x80\x99s largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

This position will be located at Kuala Lumpur Sentral (Menara 1 Sentral) and it is easy to get to by public transportation as it is located at the heart of Kuala Lumpur. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills.

Main responsibilities

• Manage payroll for Malaysia & Singapore which includes accurate & timely processing of payroll, submission of payroll statutory payment, keep track & maintaining employees\xe2\x80\x99 entitlement and payroll records and other payroll related functions.
• Assist in handling administration of annual salary increment and bonus administration.
• Maintain & updating employees\xe2\x80\x99 personal records and personal files.
• Handle employee leave management, tracking and follow-up for the assigned region.
• Liaison with governmental agencies such as EPF, SOCSO, LHDN, EIS, HRDF, CPF, IRAS, MOM, WICA, etc in relation to all legislative requirement matters.
• Manage all the administrative tasks on appointment, confirmation, transfer, redesignation, increment, resignation of employees and other HR letters.
• Prepare payment requisition forms and other HR related documents.
• Handle on regular updates on employee information in SAP Concur (e-claim system).
• Supports HRIS (Workday/ GIMS/ ServiceNow) system and act as business partner support for HRIS matters for the assigned region.
• Manage, coordinate and administer expatriate/TCNs related matters such as Employment/Dependent Pass, Professional Visit Pass, Resident Pass (RP-T) and other passes relevant to the employment, school fees, home travel and etc.
• Manage all employee insurance benefits related matters such as employee movement registration/ deletion, yearly insurance renewal, insurance claim, insurance tracking reports, claim ratio monitoring, payments etc.
• Communicate insurance benefits and claim processes to employees effectively.
• Facilitate employee activities such as source & distribute Company gifts to employees, health & insurance talk, employee engagement activities, etc
• Manage employee training requirements/needs such as coordinate employee in-house training, HRDF claimable, support in training implementation project at regional level when required.
• Source for and administer public training programs as identified in the PA and Confirmation Evaluation forms and to maintain the corresponding training records.
• To follow up on e-learnings and performance appraisal completion rate within the turn-around time.
• Responsible for end-to-end cycle of recruitments such as onboarding, stay interview, exit interview etc.
• Manage day-to day operations related to HR tasks and ensure daily operational task are carried out effectively and efficiently.
• To carry out any other instructions as and when assigned by the management.

• Ensure all terms and conditions of employment are in compliance with the local legislation and statutory laws and regulations.
• Quality and timeliness of work carried out according to agreed KPIs.
• Quality and timeliness of reports provided according to agreed KPIs.
• Accuracy of all information provided.

• Diploma or bachelor\xe2\x80\x99s degree in Human Resources Management, or any related field.
• Min 3 years of work experience in HR or related HR functions
• Well-verse in the Employment Act and Labour Laws with good knowledge of prevailing HR practice.
• Proficient in Ms Office (i.e Words, Excel, PowerPoint)
• Able to work with all levels of people and a team player who can support others within the team
• Able to multi-task and work with minimum supervision & under pressure
• Good interpersonal and communication skills
• Possess high level of confidentiality and professionalism
• Meticulous, responsible, mature and strong problem-solving skills
• Good in planning and coordination

Wilhelmsen