Job Description

About the Role

We are seeking a dynamic and resourceful

HR & Training Specialist

to support the Director of Luxury Business Solutions -- a leading consultancy specializing in luxury retail, leadership development, customer experience, and recruitment.

This role is ideal for someone who thrives in a fast-paced, high-touch environment, is meticulously organized, loves people, and takes pride in delivering excellence with style. You'll be the right hand to the DIrector -- supporting across recruitment, training, and client projects, while ensuring daily operations flow seamlessly.

Key Responsibilities

Recruitment Support

Coordinate end-to-end recruitment logistics: candidate screening, interview scheduling, follow-up communication, and document preparation. Manage candidate database and track progress across multiple roles and clients. Assist in preparing consultant comments, client summaries, and presentation decks. Liaise with clients and candidates professionally and confidentially.

Training & Project Coordination

Support training preparation: liaise with venues, participants, and clients. Prepare workshop materials (PowerPoint, pre/post questionnaires, attendance sheets, feedback forms, etc.). Assist in post-training follow-up -- collate feedback, summarize reports, and maintain LBS training archives. Coordinate coaching sessions, send reminders, and manage scheduling between coach and coachees.

Ideal Candidate Profile

Energetic and proactive

-- anticipates needs before being asked.

Meticulous and structured

-- loves organizing and ensuring nothing slips through.

Luxury mindset

-- takes pride in presentation, communication, and detail.

Fast learner

-- comfortable working on multiple industries (luxury retail, hospitality, corporate).

Emotionally intelligent

-- can communicate gracefully with high-level clients and diverse personalities.

Flexible and resilient

-- enjoys dynamic environments and can pivot smoothly.

Confidential and trustworthy

-- handles sensitive information with discretion.

Requirements

Minimum 3 years' experience in executive assistant / project coordinator / HR support role. Excellent written and spoken English (Mandarin is a plus). Proficient in Microsoft Office (Word, Excel, PowerPoint) Strong sense of responsibility, ownership, and follow-through. Passion for luxury and people development

What You'll Gain

Opportunity to work closely with a high-performing consultant and coach. Exposure to regional luxury brands, leadership coaching, and training projects. A nurturing yet performance-driven environment that values excellence, creativity, and growth.
Job Type: Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

Maternity leave Opportunities for promotion Parental leave Professional development
Work Location: In person