Job Description

Human Resource Assistant

We are seeking an HR Assistant to join our dynamic HR team. The HR Assistant will provide administrative support and assist in various human resources functions, including recruitment, staff documentation, reporting, and day-to-day HR operations. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to maintain strict confidentiality.

This is an exciting opportunity to contribute to the overall success of our organization's HR operations.

Key Responsibilities:

1. Preparing Letters

Draft, process, and issue HR-related documents such as offer letters, confirmation, transfers, promotions, resignations, increments, and disciplinary notices. Ensure accuracy, compliance with policies, and timely distribution to staff and management.

2. Preparing Reports

Compile and maintain essential HR reports including manpower shortage, new joiners, resignations, promotions, and probation status updates. Provide accurate data to support decision-making and manpower planning.

3. Recruitment & Onboarding

Support end-to-end recruitment activities including posting job advertisements, screening resumes, coordinating and participating in interviews, reference checks, and preparing Letters of Appointment (LOA). Ensure smooth onboarding for new hires by handling required documents and induction processes.

4. Follow-Up & Monitoring

Track and monitor HR timelines and due dates, including staff probation, confirmation, promotion assessments, appraisal completions, and exit interviews. Follow up with staff and managers to ensure timely completion and proper filing of records.

5. Administrative & HR Support

Provide day-to-day administrative support including:

Preparing and maintaining the Annual Leave Schedule for HQ staff for management approval. Generating and submitting the Attendance Report for review meetings. Coordinating and verifying outstation claim reports before submission for approval. Updating and maintaining accurate employee records in the Info-Tech HR system for payroll and reporting purposes.

6. Additional Support

Assist with ad hoc tasks as assigned by the HR Manager or Management. Willing to stay back after office hours when required to meet urgent deadlines or complete time-sensitive tasks.

Requirements:

Good written and verbal communication skills in English. Good teamwork and interpersonal skills. Proficient in Microsoft Word and Excel. Familiarity with the Info-Tech HR system (preferred). Able to work independently with strong problem-solving and communication skills. Fresh graduates are encouraged to apply; candidates with at least 1 year of HR generalist or payroll experience will have an advantage.
Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person