Job Description

Brand Vacancy title Human Resource Operations Specialist (MY & SG) Ref 20658 Function HR & Admin City Petaling Jaya Salary Competitive Closing date 31/10/2024 DescriptionTriumph is one of the world\xe2\x80\x99s largest intimate apparel companies. It enjoys a presence in over 80 countries with the core brands Triumph\xc2\xae and sloggi\xc2\xae. Globally, the company serves 20,000 wholesale customers and sells its products in more than 2,300 controlled points of sale as well as via several own online shops. The Triumph Group is a member of the amfori Business Social Compliance Initiative (amfori BSCI).Learn more about Triumph on:www.facebook.com/Triumph/www.instagram.com/Triumph/Our HR Department in Petaling Jaya, Malaysia, is looking for a professional in HR Operations to join our team asHR Operations Specialist (MY & SG)PURPOSE OF THE JOB

• Contribute to the service performance and operational efficiency and effectiveness of the local HR Shared Services team, processes and systems.
• Assist in Human Resources Functions such as payroll administration and coordination, employee attendance, absence management and personal data management.
• Assist in general clerical duties such as collecting onboarding / offboarding documentations and creating personnel files in a tidy order.

Your Responsibilities:Payroll administration:

• Ensure that pay runs are conducted as specified and agreed in the annual payroll calendar.
• Capture all data required in order to calculate payroll data for all employees \xe2\x80\x93 new starters, leavers,

absences, overtime, sickness, contractual changes, bonuses, commissions, expenses etc.

• Distribute payslips.
• Track payroll errors so that system corrections can be made as needed.
• Contribute to maintaining and updating all payroll processes.
• Deal with employee salary, time management and payroll related queries.

HR administration:

• Provide a professional, end-to-end, HR Administration service to support employee lifecycle procedures and processes that are considered as adding value, measurable, directly tied to business objectives and aimed at increasing employee success and satisfaction.
• Ensure employee data is accurate at all times: update relevant systems and maintain employee files in accordance with Data Protection regulations.
• Support the administration of employee benefits, health insurance, life assurance and pension schemes
• Administer time, attendance and leave requests.
• Prepare all documentation, ready for signature: offer letters, contracts, amendments, reference letters as when needed.
• Respond to employee requests - ensure that all advice provided is consistent, aligned with business principles, policies, procedures and current local legislation; know when to escalate.
• Take part in maintaining procedures, policy manuals, employee handbook, an FAQ knowledgebase and other reference materials to assist in answering employee/manager inquiries and resolving issues.
• Support annual HR processes according to the global HR Strategy: People Review, Performance Appraisals, Salary & Bonus Review - address issues that require the involvement of the HR Shared Service Centre team.
• Provide support for the organization of training.
• Managing and supporting work permit application, tax clearance for foreign workers and other government related updates for Singapore.
• Act as a back-up for Senior HRSSC Specialist and other HR teams members (if required).

Your ideal profile:

• Practical, in-depth knowledge of HR administrative procedures.
• 3+ years of customer-facing experience in an HR/ payroll administrative or support role, in a

high-volume, fast-paced, multi-cultural work environment.

• Solid understanding of HR processes and systems, particularly payroll-related, and of Employment Law \xe2\x80\x93 ability to put knowledge into practice.

• Hands-on, pragmatic, business and solution-oriented - takes initiative, accepts accountability and has a sense of urgency.
• Energetic, with a high sense of initiative, drive and self-motivation \xe2\x80\x93 ability to work independently, deal with multiple tasks and tight timelines and prioritize.
• Natural team player, with excellent interpersonal and communication skills, and a high level of

assertiveness.

• Open and willing to embrace change and to learn.
• Detail-oriented, with excellent organizational skills.

• Be based in Malaysia and able to commute to our Petaling Jaya office

• Strong communication skills in written and spoken English.

We offer:You will never walk aloneAs a family owned business with more than 135 years of experience, Triumph embraces diversity throughout our global organization. Currently, our offices are present in over 40 countries across Europe and Asia having many international teams collaborate together every day. Guiding our corporate behaviors are respect and value for our employees, but also Collaboration as one of our key Corporate Competencies, being a core part of our every day working environment.Make a Difference, togetherThe future belongs to our children. At Triumph, we want to be proud of our commitment to building a sustainable society and protecting the environment, and we work everyday to ensure our products are manufactured in an sustainable way. This is our vision: We want to be a company that is characterized by responsible leadership and consideration for future generations and that cares for the legacy that we leave behind to our children.Putting People at the centerAt Triumph we are committed to our employees, they represent the foundation for our success. This means that as a company, we are driven to offer great career opportunities in a dynamic fast-paced organization. Our HR function across the globe strives to support our employees in their development, through our Triumph Learning AcademyWe continuously strive to recruit new talent, offering them one of the textile industry\xe2\x80\x99s most international working environments, excellent conditions and great development opportunities in a company still owned and managed by the founding families. Our headquarters employs people from more than 30 nationalities and as a European company, we are present in many key markets in Europe, like Germany, Italy, France and growing in Eastern Europe. We are proud to have become one of the leading players in Asia very early on, in countries like Japan, China and Singapore, as well as being an employer that people aspire to work for. As a company serving women, we fundamentally believe in gender equality and diversity. Women make up more than 50% of our company\xe2\x80\x99s workforce. In the last years, we have had a specific and successful drive to increase the number of women in management.Triumph is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, colour, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.If you are seeking a great opportunity to develop your career, please send us your CV in English by clicking on Apply.

Triumph International