: Human Resources (HR) & Administration Assistant This position is for a motivated, dedicated and organised person to support a small but dynamic HR team within its activities. About Proforest Proforest is a mission-driven organisation that works throughout agricultural supply chains supporting the production and sourcing of agricultural and forest commodities that deliver positive environmental and social outcomes for People, Nature and Climate. These cover issues like protecting and restoring forests and natural ecosystems, respecting worker \xe2\x80\x99s rights, advancing gender equality, and engaging with communities and indigenous people. Through our consultancy services, we help companies put their sustainability commitments into action both within and beyond supply chains. We also facilitate pre-competitive collaboration with peer companies and other stakeholders like governments, civil society and communities, and we support multi- stakeholder initiatives and landscape approaches that build common goals, address systemic issues and deliver positive outcomes at scale. More information on Proforest is available at www.proforest.net Position summary
This is a permanent full-time position within Proforest Malaysia to support its activities across the
Southeast Asia Region. The role of the HR & Admin Assistant is to support and work closely with the
HR Manager to maintain good HR procedures and practices in line with Proforest\xe2\x80\x99s global requirements. This position will also assist with office administration matters. Responsibilities
This position will be primarily responsible for various day-to-day HR and Admin activities covering recruitment, people management, people activities and operations support. The more specific tasks are as follows: A. Human Resources (HR)
Recruitment:

• Working with the HR Manager and relevant line managers in identifying future hiring needs and assisting with developing job descriptions and specifications.
• Assisting the HR manager in conducting the end-to-end recruitment process as directed.
• Advertising for suitable candidates through job portals, databases, online employment forums, social media, etc.
• Arranging interviews with candidates, involving identified Proforest interviewers, and booking suitable times and venue.

People Management:

• Day-to-day HR Data Administration \xe2\x80\x93 responsible for all data entry and maintenance activities for

HR database/ systems, including new hires, rehires, conversions, personnel changes, separation and terminations etc.

• Validate data from time to time and ensure data is entered in the appropriate HR systems in an effective and accurate manner.
• Provide first level support to employees on HR service-related issues.
• Assist the HR Manager to provide operational support for onboarding/off-boarding.
• Update relevant HR weekly and monthly reports as directed by the HR Manager.
• Work with line managers to monitor employee performance related to standards of conduct.
• Assist in HR administration, procedures & policies.
• Carry out other HR-related tasks as assigned from time to time by the HR Manager.

B. Office Administration

• Ensure that the office is maintained in good order for a productive working environment.
• Manage office supplies & equipment (printer & printing paper, cleaning products, sundry items, beverages, snacks etc.)
• Ensure all office equipment maintenance is carried out as scheduled.
• Coordinate the travel arrangements for the office.
• Coordinate the office/building access for new joiners and visitors.
• Manage post, deliveries, couriers, telephone calls, etc.
• Liaise and work with contractors for any office repairs or renovations as required.
• Carry out other administrative tasks as assigned by the Regional Operations Director.

Qualifications, Experience, Skills:
Essential criteria:

• At least a Diploma in HR management, Business Studies, Administration, Psychology or equivalent.
• Fluent in English and Bahasa Malaysia.
• Demonstrated skills in using Microsoft Office (Word, Excel & Power Point).
• Possess good interpersonal & communication skills.
• High level of confidentiality and respect for the data privacy of employee records.

Preferable:

• At least 2-3 years working experience in HR or similar field.
• Experience in using any HR software.
• Competence in other local languages would be an added advantage.

To apply Send your CV, a cover letter, and your salary history to personnel.sea@proforest.net Proforest is an equal opportunity employer. Job Types: Full-time, Permanent Salary: RM3,500.00 - RM4,500.00 per month Benefits:

• Flexible schedule
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Work from home

Schedule:

• Flexible hours
• Monday to Friday

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What are your computer skills, and are you proficient in Microsoft Office Suite?

What do you think are the most important qualities an HR & Admin Assistant should have, and how do you embody those qualities? Experience:

• Human resources: 3 years (Required)

Language:

• English (Required)

Application Deadline: 03/18/2023

• Health insurance